Executive Assistant to Executives | Hybrid NYC

JobDiva, Inc.; New York (NY); Hybrid; USD 33,000 - 56,000; Part time

Benefits offered by this job

Weekly pay

Health insurance

Dental insurance

Vision insurance

Job summary

JobDiva, Inc. is seeking an Executive Assistant to support one or more leaders with high-level administrative duties and project coordination.

The role involves calendar management, travel planning (including international), and coordinating complex meetings in a hybrid on-site setting in New York City. The ideal candidate has an associate degree with 3+ years of administrative experience and strong MS Office skills, plus excellent organizational and communication abilities.

Qualifications

• Associate’s degree or higher.
• 3+ years of administrative experience.
• Advanced proficiency with Microsoft Office Suite.
• Excellent organizational and prioritization skills.
• Strong project management abilities.
• Ability to work independently with sound judgment.
• Excellent written and verbal communication skills.
• Ability to interface with executives and high-level contacts, including international travel coordination.

Responsibilities

• Manage Outlook calendars and optimize schedules for conflicts.
• Organize daily administrative tasks and multiple projects efficiently.
• Coordinate department commitments and timelines, including status updates.
• Communicate critical information clearly to executives and teams.
• Draft error-free documents and maintain confidentiality.
• Plan and coordinate complex meetings and travel arrangements, including international trips.

Skills

MS Office Pro

Organizational skills

Project management

Independent work

Communication skills

Executive liaison

Travel coordination

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

JobDiva, Inc. is seeking an Executive Assistant to support one or more leaders with high-level administrative duties and project coordination.

The role involves calendar management, travel planning (including international), and coordinating complex meetings in a hybrid on-site setting in New York City. The ideal candidate has an associate degree with 3+ years of administrative experience and strong MS Office skills, plus excellent organizational and communication abilities.