Executive Assistant & Office Manager — NYC, High Impact

Mission Staffing; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Mission Staffing is seeking a polished, organized, and proactive Office Manager / Executive Assistant for our New York City office. This highly visible role acts as the glue of the office while providing administrative support to a small group of senior investment professionals.

The ideal candidate will own day-to-day operations and executive support in a fast-paced financial services environment, coordinating calendars, travel, expenses, and events with discretion and professionalism.

Qualifications

• 5+ years of Office Management and/or Executive Assistant experience required.
• Experience in private equity, private credit, asset management, investment banking or financial services strongly preferred.
• Experience supporting investment professionals is a plus.
• Highly organized with strong attention to detail and follow-through.
• Polished, professional, calm, and collected.
• Proactive and comfortable taking ownership with minimal oversight.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Comfortable serving as a highly visible resource and primary office contact.

Responsibilities

• Oversee day-to-day operations and functionality of the office.
• Manage office supplies, kitchen inventory, catering, deliveries, and other office needs.
• Coordinate with building management, vendors, cleaners, and other service providers.
• Handle facilities requests and proactively address issues as they arise.
• Manage office-related orders, maintenance, and general administrative needs.
• Help ensure the office is organized, welcoming, and running smoothly.
• Serve as central point of contact for office-related questions and requests.
• Provide administrative support to senior investment professionals.
• Manage calendars and coordinate internal and external meetings.
• Handle expenses and ensure timely submission of expense reports.
• Coordinate travel and related logistics as needed.
• Assist with meeting preparation, scheduling, and other day-to-day admin needs.
• Support office events, meetings, lunches, and team initiatives.
• Proactively anticipate needs of the office and professionals you support.
• Collaborate with other administrative professionals and contribute to a well-run office.

Skills

Office management experience

Executive assistant experience

Attention to detail

Interpersonal communication

Job description

Mission Staffing is seeking a polished, organized, and proactive Office Manager / Executive Assistant for our New York City office. This highly visible role acts as the glue of the office while providing administrative support to a small group of senior investment professionals.

The ideal candidate will own day-to-day operations and executive support in a fast-paced financial services environment, coordinating calendars, travel, expenses, and events with discretion and professionalism.