Executive Assistant — Hospitality, Board & Events

BEAVER RUN RENTAL HOLDINGS LLC; Breckenridge (CO); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

On-site parking

Employee ski pass

Hotel & Dining discounts

Paid Time Off

Health Insurance

401k + match

Job summary

Beaver Run Resort is seeking a highly organized Executive Assistant to support the Executive Committee, HOA Board of Directors, Homeowner Services, and the Sales & Conference Services teams. This on-site, full-time role requires discretion, excellent communication, and the ability to manage multiple priorities with professionalism.

Duties include coordinating meetings, drafting proposals and contracts, maintaining SharePoint and CRM records, and ensuring seamless collaboration across departments

Qualifications

• Highschool diploma or GED required.
• 2+ years administrative support experience.
• 2+ years customer service or sales coordination preferred.
• 2+ years in hospitality preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience setting up and supporting virtual meetings (Zoom, Teams).
• Proficiency in English written and spoken language.

Responsibilities

• Support Executive Committee and HOA Board with strategic projects and coordination of meetings; create agendas, take notes, track items, and prepare presentations.
• Organize and host multiple virtual and blended meetings using Zoom and Teams.
• Assist with governance policies compliance and SharePoint document management.
• Draft proposals, quotes, and contracts; ensure accuracy and alignment with client expectations.
• Coordinate internal communication across departments to fulfill client requirements.
• Track sales leads and manage reporting through CRM systems.
• Support planning and logistics for meetings, conferences, and events.

Skills

MS Office proficiency

Virtual meeting support

English communication

Administrative support

Customer service

Education

Bachelor’s degree in business administration or hospitality

Tools

Delphi FDC

CRM system

Job description

Beaver Run Resort is seeking a highly organized Executive Assistant to support the Executive Committee, HOA Board of Directors, Homeowner Services, and the Sales & Conference Services teams. This on-site, full-time role requires discretion, excellent communication, and the ability to manage multiple priorities with professionalism.

Duties include coordinating meetings, drafting proposals and contracts, maintaining SharePoint and CRM records, and ensuring seamless collaboration across departments