Executive Assistant

BEAVER RUN RENTAL HOLDINGS LLC; Breckenridge (CO); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

On-site parking

Employee ski pass

Hotel & Dining discounts

Paid Time Off

Health Insurance

401k + match

Job summary

Beaver Run Resort is seeking a highly organized Executive Assistant to support the Executive Committee, HOA Board of Directors, Homeowner Services, and the Sales & Conference Services teams. This on-site, full-time role requires discretion, excellent communication, and the ability to manage multiple priorities with professionalism.

Duties include coordinating meetings, drafting proposals and contracts, maintaining SharePoint and CRM records, and ensuring seamless collaboration across departments

Qualifications

• Highschool diploma or GED required.
• 2+ years administrative support experience.
• 2+ years customer service or sales coordination preferred.
• 2+ years in hospitality preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience setting up and supporting virtual meetings (Zoom, Teams).
• Proficiency in English written and spoken language.

Responsibilities

• Support Executive Committee and HOA Board with strategic projects and coordination of meetings; create agendas, take notes, track items, and prepare presentations.
• Organize and host multiple virtual and blended meetings using Zoom and Teams.
• Assist with governance policies compliance and SharePoint document management.
• Draft proposals, quotes, and contracts; ensure accuracy and alignment with client expectations.
• Coordinate internal communication across departments to fulfill client requirements.
• Track sales leads and manage reporting through CRM systems.
• Support planning and logistics for meetings, conferences, and events.

Skills

MS Office proficiency

Virtual meeting support

English communication

Administrative support

Customer service

Education

Bachelor’s degree in business administration or hospitality

Tools

Delphi FDC

CRM system

Job description

Job Details
Job Location: Breckenridge, CO 80424
Position Type: Full Time
Salary Range: $26.00 - $31.00 Hourly
Job Category: Admin - Clerical

Beaver Run Resort & Conference Center – Connecting People to the Mountains, Breckenridge, and Each Other. Caring is at the heart of everything we do! We are located in Breckenridge, Colorado - the heart of the Colorado Rocky Mountains. Nestled between the mountain and Main Street just a few steps away from the ski slopes in the winter and the hiking trails in the summer. With 40,000 square feet of conference and meeting spaces, Beaver Run is the largest conference center in Breckenridge. We are passionate about providing exceptional guest and employee experiences. If you are service and quality minded and enjoy a fast-paced, vibrant environment.

What You’ll Do:

Beaver Run Resort is seeking a highly organized and proactive Executive Assistant to support key stakeholders including the Executive Committee, HOA Board of Directors, Homeowner Services, and the Sales & Conference Services teams. This dynamic role is essential to the smooth operation of our resort and involves a wide range of administrative and coordination responsibilities. The ideal candidate thrives in a fast-paced hospitality environment, demonstrates exceptional attention to detail, and can manage multiple priorities with professionalism and discretion. This position requires strong written and verbal communication skills, a collaborative spirit, and a commitment to delivering outstanding service to internal and external partners. Position is located on-premises in Breckenridge, CO. Full-time, year-round position with benefits eligibility.

Position range $26.00-$31.00 DOE

Duties/Responsibilities:

• Support Executive Committee and HOA Board of Directors with strategic projects and coordination of recurring meetings (quarterly board, annual homeowners’, committees, and management meetings, etc.), provide technical support, create agendas, take and distribute notes, track action items, and collect and prepare presentations.
• Organize and host multiple virtual and blended meetings utilizing Zoom and Teams.
• Assist HOA Board and Executive Committee with Declaration, Bylaw, and governance policies compliance.
• Foster a high level of trust through demonstrated professionalism and discretion to accomplish requests and achieve goals.
• Assist with contract organization on SharePoint.
• Serve as a primary liaison between the sales team and current/potential clients.
• Draft proposals, quotes, and contracts while ensuring accuracy and alignment with client expectations.
• Assist in market research and lead generation to support sales efforts and track and manage sales leads through CRM system
• Coordinate internal communication across departments including Events, Catering, Housekeeping, and Front Desk to fulfill client requirements.
• Track and manage sales leads and maintain up-to-date reporting through CRM systems.
• Support planning and logistics for meetings, conferences, and events.
• Partner with clients before and during events to ensure satisfaction.
• Handle customer feedback, complaints, and requests with professionalism and efficiency and promote repeat business through high-touch service and follow-up.
• Track booking trends, cancellations, and client feedback to inform business decisions.
• Support Homeowner Services Department through management of Beaver Run Interim Center Acquisition (BRICA) including but not limited to K1 communication, shareholder contact information, sales and transfer of shares and administration of the HOA website.

Education and Experience:

• Highschool diploma or GED – required
• Bachelor’s degree in business administration or hospitality – preferred
• 2+ years administrative support - required
• 2+ customer service, or sales coordination – preferred
• 2+ years in hospitality industry – preferred
• HOA experience – preferred
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) – required
• High proficiency setting up and supporting virtual meetings (Zoom, Teams, etc.) – required
• Experience with CRM software Delphi FDC - preferred
• Proficiency in English written and spoken language - required

What We Offer:

• Opportunity for bonuses based on performance and time worked
• On-site parking steps away from the lifts
• Employee ski pass purchasing program
• Hotel + Dining discounts
• Paid Time Off
• Insurance:
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long-term Disability Insurance
• Optional Life, Disability, etc.
• 401k + match

This job description is not meant to be an all-inclusive representation of the tasks and duties. Other duties and tasks may be assigned as business dictates.

Qualifications

• Highschool diploma or GED – required
• Bachelor’s degree in business administration or hospitality – preferred
• 2+ years administrative support - required
• 2+ customer service, or sales coordination – preferred
• 2+ years in hospitality industry – preferred
• HOA experience – preferred
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) – required
• High proficiency setting up and supporting virtual meetings (Zoom, Teams, etc.) – required
• Experience with CRM software Delphi FDC - preferred
• Proficiency in English written and spoken language - required