Executive Assistant to the Managing Director - Resort Operations

Trailborn Hotels & Resorts; Jackson (WY); On-site; USD 48,000 - 64,000; Full time

Job summary

Trailborn Hotels & Resorts is seeking an Executive Assistant to the Managing Director to provide high-level administrative and operational support for resort operations. This role acts as a liaison across departments, guests, ownership, vendors, and corporate partners while upholding confidentiality and professionalism.

The Executive Assistant will manage the MD's calendar, coordinate meetings, prepare reports, and assist with special initiatives to drive resort objectives; travel, events, and

Qualifications

• Minimum 3 years of administrative support experience, preferably in hospitality, resort, or hotel operations.
• Experience supporting executive-level leadership preferred.
• Strong knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with hospitality systems preferred.

Responsibilities

• Coordinate the Managing Director's calendar, appointments, and scheduling priorities.
• Coordinate meetings, conference calls, and departmental presentations; prepare agendas and minutes.
• Draft, edit, and distribute professional correspondence, reports, policies, and presentations; maintain confidential records.
• Serve as a liaison between resort departments to facilitate communication and project completion; assist with leadership meetings and guest-facing initiatives.
• Monitor and track operational deadlines and key performance metrics; support special projects and ownership reporting.

Skills

Executive support

Administrative support

Organizational skills

Time management

Written and verbal communication

Confidentiality

Interpersonal skills

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Hospitality systems

Job description

Trailborn Hotels & Resorts is seeking an Executive Assistant to the Managing Director to provide high-level administrative and operational support for resort operations. This role acts as a liaison across departments, guests, ownership, vendors, and corporate partners while upholding confidentiality and professionalism.

The Executive Assistant will manage the MD's calendar, coordinate meetings, prepare reports, and assist with special initiatives to drive resort objectives; travel, events, and