Executive Administrative Assistant

Bear Lakes Country Club; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

A prestigious country club in West Palm Beach is seeking an Administrative Support professional to assist the COO/GM. This full-time position requires excellent communication, organizational skills, and proficiency in Microsoft Office. Ideal candidates have a Bachelor’s degree and 4-7 years of administrative experience in hospitality. The role involves managing schedules, member relations, and coordinating meetings, ensuring efficient operations within the club.

Qualifications

• 4-7 years of experience in administrative support roles, preferably in a club or hospitality setting.

Responsibilities

• Provide administrative support to the COO/GM managing schedules and communications.
• Plan and coordinate meetings, prepare agendas, and manage records.
• Assist with member inquiries, requests, and complaints.

Skills

Excellent communication and interpersonal skills

Strong organizational and time management skills

Proficiency in Microsoft Office Suite

Ability to multitask and prioritize workload

Education

Bachelor's Degree in Business Administration or related field

Job description

A Bear Lakes membership is a well-deserved reward. Whether your passion is golf, tennis, socializing, or all the above, you'll fit right into our active lifestyle. Members enjoy two world-class Jack Nicklaus Signature courses, six immaculate Har-Tru tennis courts, a junior Olympic-sized pool, and a calendar full of social and culinary events. Our contemporary 22,000-square-foot clubhouse with a panoramic view of the Lakes Course is ideal for relaxing and engaging in conversation.

Role Description

Provide comprehensive administrative and operational support to the COO/GM, including managing schedules, correspondence, meetings, and various other support tasks to ensure the communication objectives are completed. Act as a liaison between the COO/GM and other club staff, members, and external parties.

• Administrative Support: Managing schedules, calendars, and appointments for the COO/GM.
• Communication: Handling incoming and outgoing communications, including phone calls, emails, and correspondence.
• Meeting Coordination: Planning and coordinating meetings, preparing agendas, and taking and distributing minutes.
• Record Management: Maintaining organized filing systems, minutes, and records.
• Member Relations: Assisting with member inquiries, requests, and complaints.
• Travel Arrangements: Organizing and scheduling travel for the COO/GM.
• Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize workload.
• Experience in administrative support roles, preferably in a club or hospitality setting.
• Bachelor's Degree, preferably in Business Administration or a related field, plus 4-7 years of experience.

Please forward resumes and intro letters to [e-mail].

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Hospitality

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