Executive Assistant to VP, Resort Operations

The-Boca-Raton; Boca Raton (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

The Boca Raton is seeking an experienced Admin Assistant to the VP of Resort Operations in Boca Raton, FL. The role focuses on supporting daily administrative needs in a luxury resort environment, handling schedules, inquiries, and task tracking for the GM’s leadership team.

The ideal candidate will be highly organized, proactive, and professional, with strong communication skills and the ability to interact with staff, guests, and vendors in a fast-paced setting.

Qualifications

• Experience in handling administrative tasks in a high-volume environment.
• Excellent written and verbal communication.
• Proficiency with Word, Excel, Outlook, Teams, and PowerPoint.
• Ability to interact with staff, guests, and vendors professionally.

Responsibilities

• Support daily administrative needs and represent the VP of Resort Operations.
• Manage schedules and track tasks for department directors.
• Answer and filter incoming calls with a warm greeting and track notes.
• Take ownership of responsibilities and tasks and be accountable for actions.
• Assist with property tours and walk the property.
• Maintain a neat, organized office and manage supplies.
• Coordinate weekly and monthly events and meetings.
• Adhere to SOPs for the department and resort.

Skills

Professional communication

Customer service

Organization

Education

High school Diploma

Bachelor’s degree

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Teams

Job description

The Boca Raton is seeking an experienced Admin Assistant to the VP of Resort Operations in Boca Raton, FL. The role focuses on supporting daily administrative needs in a luxury resort environment, handling schedules, inquiries, and task tracking for the GM’s leadership team.

The ideal candidate will be highly organized, proactive, and professional, with strong communication skills and the ability to interact with staff, guests, and vendors in a fast-paced setting.