Executive Assistant

Allied Tech; Austin (TX); Remote; USD 55,000 - 68,000; Full time

Benefits offered by this job

Fully remote position

Health, dental, and vision insurance

401(k) with up to 6% company match

40 days of paid time off

Home-office stipend

Promote-from-within culture

Job summary

Allied Tech is seeking an organized and proactive Executive Assistant to support our executives remotely from Austin, TX. You will manage calendars, travel, inboxes, and document preparation while staying ahead of shifting priorities with discretion.

You’ll coordinate across teams using Google Workspace, Microsoft Office, Teams, Slack, and Zoom to deliver accurate materials and timely communications that keep leaders focused on high‑value priorities.

Qualifications

• Able to complete a wide variety of administrative tasks.
• Excellent written communication, including grammar, punctuation, and spelling.
• Strong organizational and task management skills.
• Comfortable navigating multiple software systems simultaneously.
• Fast, reliable internet connection and a distraction-free work environment.

Responsibilities

• Managing executive calendars, travel, appointments, and shifting priorities
• Monitoring inboxes and chats to help keep communication organized and on-track
• Conducting online research and gathering information to support executive decision-making
• Drafting, editing, and organizing documents, reports, presentations, and other business materials
• Handling a wide variety of administrative and operational tasks based on client needs
• Using software and AI-powered tools to complete work faster, more accurately, and more efficiently
• Helping executives stay organized, responsive, and focused on high-value priorities
• Handling confidential information with professionalism and discretion
• Following established processes to deliver consistent, high-quality executive support

Skills

Excellent written communication

Strong organizational skills

Task management

Fast internet

Discretion handling confidential info

Tools

Google Workspace

Microsoft Office

Microsoft Teams

Slack

Zoom

AI productivity tools

Job description

Executive Assistant

Some people wait to be told what needs doing. Others seem to know before the question is even asked. If you're organized, professional, and genuinely enjoy keeping busy people on track, we want to speak with you!

What is the pay?

• $55,000 - $68,000 per year, based on experience
• Individual performance-based bonus up to 10% of salary
• Company performance-based bonus up to 10% of salary

What are the benefits?

• Fully remote position
• Competitive health, dental, and vision insurance
• 401(k) with up to 6% company match
• 40 days of paid time off, inclusive of vacation, sick days, and holidays
• $200/month home-office stipend
• Promote-from-within culture with clear opportunities for advancement

What will I be doing?

• Managing executive calendars, travel, appointments, and shifting priorities
• Monitoring inboxes and chats to help keep communication organized and on-track
• Conducting online research and gathering information to support executive decision-making
• Drafting, editing, and organizing documents, reports, presentations, and other business materials
• Handling a wide variety of administrative and operational tasks based on client needs
• Using software and AI-powered tools to complete work faster, more accurately, and more efficiently
• Helping executives stay organized, responsive, and focused on high-value priorities
• Handling confidential information with professionalism and discretion
• Following established processes to deliver consistent, high-quality executive support

What are the requirements?

• Able to complete a wide variety of administrative tasks
• Excellent written communication, including grammar, punctuation, and spelling
• Strong organizational and task management skills
• Comfortable navigating multiple software systems simultaneously
• Fast, reliable internet connection and a distraction-free work environment

What additional qualifications could I have?

• 1+ year of executive assistant, virtual assistant, or similar executive support experience
• Familiarity with Google Workspace, Microsoft Office, Microsoft Teams, Slack, Zoom, project management tools, and AI productivity tools

Great executive support is about more than keeping a calendar -- it's about being reliable, reducing distractions, and helping leaders operate at peak performance. If that sounds like the kind of work you do best, we'd love to hear from you.