Executive Support Assistant (Job ID: IOHMEL1)

Inside Out Hiring; United States; Remote; USD 22,000 - 33,000; Full time

Job summary

Inside Out Hiring is seeking an Executive Support Assistant to support U.S.-based leaders from a remote South Africa location.

The role manages calendars, triages inboxes, coordinates travel, tracks action items, and handles confidential documents so executives can focus on strategic priorities.

Requirements include 2+ years of EA experience, flawless English, a proactive mindset, and reliable tech setup aligned with U.S. hours.

Qualifications

• 2+ years of experience as an Executive Assistant, Personal Assistant, or in an Executive Support role.
• Exceptional time management, calendar control, and inbox triage skills with acute attention to detail.
• Proactive, solutions-focused approach with the ability to solve problems independently.
• Flawless written and spoken English skills.
• Based in South Africa with an owned reliable laptop, fast internet, and alignment to U.S. business hours.

Responsibilities

• Calendar governance: manage executive calendars and schedule meetings with zero conflicts.
• Inbox triage: manage email inboxes, draft professional correspondence, and flag urgent priorities.
• Travel & logistics: coordinate end-to-end travel arrangements, itineraries, and meeting logistics.
• Action item tracking: track executive action items and drive persistent follow-ups.
• Executive support & confidentiality: prepare reports and documents while handling sensitive information with discretion.

Skills

Calendar management

Inbox triage

Action item tracking

Executive support

English proficiency

Tech proficiency

Proactive mindset

Tools

AI tools

Productivity software

Job description

Exciting Remote Opportunity! We're Hiring an Executive Support Assistant!

Are you an exceptional Executive Assistant who anticipates needs, manages competing priorities, and acts as a force multiplier for busy leaders? We are seeking a full-time Executive Support Assistant based in South Africa to support U.S.-based executives, founders, and leadership teams!

Job Details at a Glance

• Job Title: Executive Support Assistant

• Job ID: IOHMEL1

• Location: Remote — South Africa

• Job Status: Full Time

• Work Schedule: U.S. Time Zone alignment required (Monday–Friday)

• Salary: $2,000 – $3,000 USD / month

• Target Start Date: ASAP

About the Role

This is more than a traditional administrative role. We are looking for a proactive right hand who can manage complex calendars, triage high-volume inboxes, track action items, and organize daily logistics so executive leaders can focus on high-impact strategic priorities.

Key Responsibilities

• Calendar & Schedule Governance: Manage executive calendars and schedule meetings proactively with zero conflicts.

• Inbox & Correspondence Triage: Manage email inboxes, draft professional correspondence, and flag urgent priorities.

• Travel & Logistics: Coordinate end-to-end travel arrangements, itineraries, and meeting logistics.

• Action Item Tracking: Track executive action items, drive persistent follow-ups, and keep special initiatives progressing smoothly.

• Executive Support & Confidentiality: Prepare reports, presentations, and documents while handling sensitive information with high discretion.

Qualifications & Requirements

Core Requirements:

• Experience: 2+ years of experience as an Executive Assistant, Personal Assistant, or in an Executive Support role.

• Organization: Exceptional time management, calendar control, and inbox triage skills with acute attention to detail.

• Mindset: Proactive, solutions-focused approach with the ability to solve problems independently.

• Communication: Flawless written and spoken English skills.

• Tech & AI Proficiency: Comfortable using modern productivity software and AI tools to increase daily output.

• Workplace Setup: Based in South Africa with an owned reliable laptop, fast and stable internet connection, and full commitment to U.S. business hours.