Virtual Executive Assistant

TELEX Business Support Services Inc.; United States; Remote; USD 48,000 - 70,000; Full time

Job summary

TELEX Business Support Services Inc. seeks a skilled Virtual Executive Assistant to provide administrative support to executives in a fully remote environment.

You will manage calendars, coordinate meetings, arrange travel, handle communications, and prepare reports and presentations. Ideal candidates have 1–3 years in similar roles, strong English communication, excellent time management, and proficiency with Google Workspace, Microsoft Office, Zoom, Slack, and project tools like Asana or

Qualifications

• 1–3 years of experience as a Virtual Assistant or Executive Assistant.
• Proficiency with Google Workspace, Microsoft Office, Zoom, Slack, Asana or Trello.
• Excellent written and verbal English communication.
• Strong time management with the ability to handle multiple tasks.
• Reliable internet and a dedicated remote work setup.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Arrange travel plans and handle related administrative requirements.
• Manage email correspondence and support professional communication.
• Prepare reports, presentations, and administrative documents.
• Maintain organized digital filing systems and ensure important information is tracked.
• Coordinate with internal teams and external stakeholders on behalf of executives.
• Monitor executive priorities, deadlines, and assigned tasks to ensure timely completion.

Skills

English communication

Time management

Independent work

Tools

Google Workspace

Microsoft Office

Zoom

Slack

Asana

Trello

Job description

TELEX Business Support Services Inc. is seeking a skilled and organized Virtual Executive Assistant to provide administrative support to executives in a fully remote work environment. The successful candidate will assist with calendar management, meeting coordination, travel arrangements, communication handling, and daily administrative activities.

This role is ideal for professionals with strong organizational abilities, excellent communication skills, and experience supporting executive-level operations. The selected candidate will work with international clients, manage multiple priorities, and contribute to efficient business operations.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Arrange travel plans and handle related administrative requirements.
• Manage email correspondence and support professional communication.
• Prepare reports, presentations, and administrative documents.
• Maintain organized digital filing systems and ensure important information is properly tracked.
• Coordinate with internal teams and external stakeholders on behalf of executives.
• Monitor executive priorities, deadlines, and assigned tasks to ensure timely completion.

Requirements:

• 1–3 years of experience as a Virtual Assistant, Executive Assistant, or similar administrative role.
• Proficiency in productivity tools including Google Workspace, Microsoft Office, Zoom, Slack, and project management platforms such as Asana or Trello.
• Excellent written and verbal English communication skills.
• Strong time management skills with the ability to handle multiple tasks and changing priorities.
• Reliable internet connection and a dedicated remote work setup.
• Ability to work independently while maintaining accuracy and professionalism.

Strong knowledge of:

• Executive administrative support and calendar management
• Digital communication and productivity tools
• Remote work coordination and task management