Executive Assistant

Boa Esporte Clube; United States; Remote; USD 28,000 - 48,000; Full time

Benefits offered by this job

100% remote work

Flexible scheduling

Competitive hourly compensation

Paid training and onboarding

Job summary

Boa Esporte Clube is seeking an organized Executive Assistant for a fully remote role. The position is available on a flexible basis (full-time or part-time) and focuses on high-level administrative support, calendar management, and project coordination.

The ideal candidate will handle scheduling, communications, document preparation, and travel logistics while maintaining confidentiality and professionalism.

Qualifications

• Experience supporting executives or teams in a fast-paced environment.
• Strong written and verbal communication skills.
• Excellent time-management and prioritization abilities.

Responsibilities

• Manage executive calendars, appointments, and scheduling.
• Coordinate meetings and prepare related materials.
• Monitor emails and routine communications.
• Prepare reports, presentations, spreadsheets, and documents.
• Maintain digital filing and confidential records.
• Track deadlines, follow-ups, and tasks.
• Assist with invoices and basic accounting support.
• Coordinate travel arrangements and logistics.

Skills

Calendar management

Communication

Organizational skills

Attention to detail

Independent work

Bookkeeping basics

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant — Remote

We are seeking a highly organized, dependable, and proactive Executive Assistant to provide high-level administrative support in a fully remote environment. This position is available on both a full-time and part-time basis and is ideal for someone who enjoys keeping people, schedules, documents, and daily priorities organized.

The successful candidate will work closely with leadership and internal teams to help manage day-to-day operations, coordinate communication, prepare business materials, track follow-ups, and ensure important tasks are completed efficiently and on time. This role is well suited for someone who is professional, detail-oriented, resourceful, and comfortable working independently.

What You’ll Do

• Manage executive calendars, appointments, meetings, and scheduling
• Coordinate internal and external meetings and prepare related materials
• Monitor and organize emails, correspondence, and routine communications
• Prepare, format, proofread, and update reports, presentations, spreadsheets, and business documents
• Maintain organized digital files, records, and confidential documentation
• Track deadlines, action items, follow-ups, and assigned tasks
• Assist with invoice tracking, expense records, and basic administrative accounting support
• Coordinate travel arrangements, reservations, and logistics when required
• Communicate professionally with clients, vendors, team members, and external contacts
• Take meeting notes and prepare clear summaries or follow-up lists
• Support special projects, research requests, and general business operations
• Help leadership stay organized by anticipating administrative needs and keeping priorities on track
• Maintain confidentiality when handling sensitive company, employee, or client information
• Assist with remote team coordination and other administrative responsibilities as needed

What We’re Looking For

• Previous experience in administrative support, office assistance, executive support, customer service, or a related role is preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office and Google Workspace
• Comfortable using email, calendars, spreadsheets, video conferencing, and web-based tools
• Ability to work independently with minimal supervision
• Professional judgment and discretion when handling confidential information
• Basic knowledge of bookkeeping, invoices, or expense tracking is a plus
• Reliable internet connection and a suitable home workspace

What We Offer

• 100% remote work
• Full-time and part-time opportunities
• Competitive hourly compensation
• Paid training and onboarding
• Flexible scheduling where available
• Supportive remote work environment
• Ongoing guidance and professional development
• Opportunities to build experience across administration, operations, and executive support
• Potential for long-term employment and increased responsibilities based on performance