Executive Assistant & Office Manager — Private Equity

Beacon Hill Staffing Group, LLC; West Palm Beach (FL); On-site; USD 48,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Fertility benefits

PTO package

Fully onsite schedule

Job summary

Beacon Hill Staffing Group, LLC's client in West Palm Beach is seeking a highly organized Executive Assistant / Office Manager to support senior investment professionals while overseeing day-to-day operations of the West Palm Beach office for a leading private equity firm.

This is a blended executive support and office management role supporting multiple investment and finance professionals while serving as the primary onsite resource for office operations, hospitality, facilities coordination,

Qualifications

• Bachelor's degree required.
• 4-5+ years of Executive Assistant, Office Manager or related experience.
• Experience in financial services or private equity a plus.
• Strong calendar management and travel coordination skills.
• Excellent hospitality instincts and client-facing professionalism.
• Independent, organized and detail-oriented in a quieter office.

Responsibilities

• Provide executive support to Managing Directors, Directors, Associates and analysts.
• Manage calendars, meetings and scheduling logistics for office leadership.
• Coordinate domestic travel arrangements including flights, hotels and transport.
• Process expense reports and administrative documentation.
• Prepare PowerPoint presentations, Excel materials and meeting docs.
• Welcome visitors and provide hospitality support during meetings and events.
• Coordinate conference room setup, logistics and catering.
• Serve as primary office management resource for the West Palm Beach office.
• Maintain office, kitchen and supply inventory; coordinate vendor services.
• Liaise with building management, service providers and vendors.
• Handle incoming/outgoing mail, shipping and office equipment needs.
• Support special projects and provide additional administrative assistance.

Skills

Calendar management

Travel coordination

Hospitality

Office management

Vendor coordination

Communication

MS Office

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

Beacon Hill Staffing Group, LLC's client in West Palm Beach is seeking a highly organized Executive Assistant / Office Manager to support senior investment professionals while overseeing day-to-day operations of the West Palm Beach office for a leading private equity firm.

This is a blended executive support and office management role supporting multiple investment and finance professionals while serving as the primary onsite resource for office operations, hospitality, facilities coordination,