Executive Assistant

Confidential; Los Angeles (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Confidential in Los Angeles is seeking an experienced Executive Assistant to support senior professionals in a fast-paced, onsite environment. The role emphasizes calendar management, travel planning, and proactive coordination across teams.

The ideal candidate has 5+ years of Executive Assistant experience, strong discretion, and proficiency with Microsoft Outlook and Office. This position requires meticulous organization and the ability to anticipate needs to keep operations running smoothly.

Qualifications

• At least 5 years of experience as an Executive Assistant.
• Experience in financial or client-facing environments preferred.
• Ability to maintain a high degree of discretion.

Responsibilities

• Manage multiple complex calendars and scheduling across time zones.
• Book domestic and international travel itineraries and arrangements.
• Prepare and review expense reports.
• Support special projects and cross-team coordination.
• Serve as a reliable point of contact across teams and stakeholders.

Skills

Calendar management

Scheduling across time zones

Travel booking

Expense reports

Project support

Point of contact

Tools

Microsoft Outlook

Microsoft Office

Job description

A leading finance firm is seeking a detail-oriented Executive Assistant to join their team and support several senior professionals. This position is ideal for someone who thrives in keeping a busy, fast-paced environment organized and making sure that the firm is running smoothly. This role is a fully onsite position in the West LA area.

The Executive Assistant will be responsible for managing multiple complex calendars, scheduling across time zones, booking domestic and international travel which would include itineraries, preparing expense reports, supporting special projects, and serving as a reliable point of contact across teams. This individual must be dependable and highly organized, able to anticipate needs and take proactive steps to ensure everything is running smoothly, all while maintaining a positive demeanor.

Previous experience in financial, client-facing environments is highly preferred, as well as at least 5 years of experience as an Executive Assistant. Candidates must have expertise in Microsoft Outlook and Office suite, and a high degree of discretion.