Executive Assistant – Foundation

Career Group; New York (NY); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

3 weeks PTO

401(k) match

Gym stipend

Free lunch

Job summary

A leading executive recruitment firm in New York is seeking an Executive Assistant to support the CEO. The role requires 3+ years of experience in a senior-level position, preferably in the non-profit sector. Responsibilities include managing the CEO's calendar, coordinating events, and handling global travel arrangements. This position offers a hybrid work schedule, a competitive salary, and full benefits including PTO and a 401(k) match.

Qualifications

• 3+ years of experience supporting a CEO or high-level executive.
• Experience in non-profit organizations preferred.
• Tech savvy with strong Microsoft Office skills.

Responsibilities

• Manage the CEO’s Outlook calendar and scheduling logistics.
• Coordinate events and meetings.
• Liaise with external stakeholders for Board meetings.
• Manage global travel logistics.
• Provide personal assistance to the CEO as needed.
• Execute ad-hoc projects.

Skills

Senior level EA/PA experience

Proficiency in Microsoft Office

Strong organizational skills

Education

BA/BS degree

Job description

Executive Assistant – CEO (Executive/Personal Assistant)

Base pay range: $100,000.00/yr – $120,000.00/yr.

Compensation commensurate with experience. Full benefits include 3 weeks PTO, 401(k) match, gym stipend, and free lunch.

Location: Midtown NYC. Hybrid schedule – in‑office 4 days/week, one day work‑from‑home. Hours: 8:30 am – 5:30 pm / 9:00 am – 6:00 pm, flexible as needed during busy times.

Seeking:

• 3+ years senior level/C‑suite EA/PA experience, ideally supporting an executive within a foundation or non‑profit.
• BA/BS degree required.
• Tech savvy – strong skills in Microsoft Office.

Responsibilities include:

• Manage the CEO’s ever‑changing Outlook calendar and complex scheduling logistics.
• Coordinate events, galas and off‑site meetings.
• Manage Board Meetings and liaise with external stakeholders.
• Coordinate global travel logistics and manage expense reports.
• Provide personal assistant responsibilities for the CEO as required.
• Execute ad‑hoc projects as assigned.

Benefits

• 3 weeks paid time off (PTO)
• 401(k) match
• Gym stipend
• Free lunch

How to Apply

Please submit your resume to apply. Candidates with references are preferred; ensure your LinkedIn profile is updated and references are collected.