Executive Assistant

Housing Solutions, Inc.; Durham (NC); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Company car

Company parties

Competitive salary

Dental insurance

Employee discounts

Flexible schedule

Free food & snacks

Free uniforms

Health insurance

Home office stipend

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

A progressive housing organization seeks an experienced Executive Assistant to the CEO. The role demands a proactive and organized individual with over 5 years of experience supporting C-suite executives in fast-paced environments. Responsibilities include managing the CEO's calendar, handling high-level communications, arranging travel, and preparing briefing materials. This position offers an opportunity to work closely with executive leadership and contribute to strategic decision-making in the organization.

Qualifications

• 5+ years supporting C-suite executives in a fast-paced environment.
• Mastery of Google Workspace/Microsoft 365 and project management tools.
• High emotional intelligence and a proactive problem-solving mindset.

Responsibilities

• Own the CEO’s calendar, prioritizing meetings, resolving conflicts.
• Serve as the primary point of contact, managing correspondence.
• Arrange domestic and international travel, including detailed itineraries.
• Track key deliverables and deadlines for the CEO.
• Prepare briefing materials and handle sensitive information.
• Assist with personal tasks to maximize the CEO’s focus.

Skills

Mastery of Google Workspace

Mastery of Microsoft 365

Proactive problem-solving mindset

High emotional intelligence

Exceptional verbal communication

Exceptional written communication

Job description

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company car
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Flexible schedule
• Free food & snacks
• Free uniforms
• Health insurance
• Home office stipend
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Job Summary

Executive Assistant to the CEO

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive support to our CEO. This role is the "right hand" to the executive, ensuring his professional and personal operations run seamlessly. The ideal candidate acts as a strategic gatekeeper, managing complex schedules and high-stakes communications with poise and professional polish.

Responsibilities

• Calendar & Schedule Management: Own the CEO’s calendar, prioritizing meetings, resolving conflicts, and ensuring he is prepared for every engagement.
• Gatekeeping & Communication: Serve as the primary point of contact. You will screen calls, manage correspondence, and interface with high-level stakeholders, clients, and internal teams.
• Travel Coordination: Arrange end-to-end domestic and international travel, including flights, luxury accommodations, ground transport, and detailed itineraries.
• Project Coordination: Track key deliverables and deadlines for the CEO, ensuring follow-up on action items from board meetings and executive sessions.
• Administrative Excellence: Prepare briefing materials, presentations, and expense reports. Handle sensitive information with absolute confidentiality.
• Personal Support: Assist with occasional personal tasks (reservations, gifting, or event planning) to maximize the CEO’s focus on core business objectives.

Candidate Profile / Qualifications

• Experience: 5+ years supporting C-suite executives in a fast-paced environment.
• Tech Stack: Mastery of Google Workspace/Microsoft 365 and project management tools.
• Soft Skills: High emotional intelligence, "thick skin," and a proactive problem-solving mindset.
• Communication: Exceptional verbal and written command; able to mirror the CEO’s voice.
• Availability: Flexible mindset; while standard hours apply, responsiveness during "crunch times" is expected.

Why Join Us?

You will be at the center of the company's decision-making hub, gaining unparalleled insight into executive leadership. We value loyalty, precision, and the ability to stay three steps ahead.