Executive Assistant for Senior Construction Leaders (Part-Time)

ColonialWebb Contractors; Richmond (VA); On-site; USD 41,000 - 55,000; Part time

Benefits offered by this job

Competitive pay of $26-35/hr

Career development and progression

401(k) plan with company match

PTO and paid holidays

Excellent medical, dental, life,vision

disability benefits

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb Contractors seeks a dependable Part-Time Administrative Assistant to provide administrative and operational support to the Construction organization, including the President and VP of Construction Operations. The role focuses on calendars, meetings, travel, expenses, events, onboarding logistics, and documentation, with potential to expand to full-time as demand grows.

Compensation ranges from $26-35/hr with strong benefits and career development opportunities.

Qualifications

• Approximately 3 years of experience in executive support, administrative coordination, business operations, project coordination, or a related role.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and processing expenses.
• Strong written and verbal communication skills, including the ability to communicate professionally with senior leaders and broad employee audiences.
• Strong attention to detail and a consistent approach to tracking deadlines, follow-ups, records, and administrative changes.
• Ability to manage multiple priorities, adjust to changing needs, and work independently within defined expectations.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, PowerPoint, and Microsoft Teams.
• Ability to handle confidential employee, financial, organizational, and leadership information with discretion.
• Ability to work approximately 30 hours per week with dependable availability aligned to the needs of the Construction organization.

Responsibilities

• Manage calendars for the President of Construction and VP of Construction Operations, including scheduling, rescheduling, prioritization, and protection of focus time.
• Coordinate construction-specific meetings, including scheduling, attendee coordination, room and technology logistics, agendas, materials, and follow-up.
• Prepare and process weekly expense reports, including receipt collection, review, and validation of cost-center information.
• Coordinate domestic travel accommodations, including transportation, lodging, itineraries, and changes as needed.
• Plan and coordinate business-unit celebration dinners, team events, and related logistics.
• Coordinate registrations for conferences, golf tournaments, charity events, and similar activities.
• Provide administrative support to additional director-level Construction leaders as assigned and as capacity allows.
• Support the Executive Assistant to the COO/CEO with defined administrative or coordination tasks as needed.

Skills

Calendar management

Executive support

Communication

Microsoft Office

Confidentiality

Time management

Education

Associate or bachelor’s degree in business administration

Tools

Workday

Verizon Wireless administration

Job description

ColonialWebb Contractors seeks a dependable Part-Time Administrative Assistant to provide administrative and operational support to the Construction organization, including the President and VP of Construction Operations. The role focuses on calendars, meetings, travel, expenses, events, onboarding logistics, and documentation, with potential to expand to full-time as demand grows.

Compensation ranges from $26-35/hr with strong benefits and career development opportunities.