Construction Executive Support Assistant (Part-Time)

ColonialWebb Contractors Company; Richmond (VA); Vor Ort; USD 36.000 - 48.000; Teilzeit

Benefits dieser Stelle

Competitive pay $26-35/hr

Career development

401(k) match

PTO & holidays

Medical, dental, vision, life & W

Employee Assistance Program

Employee referral incentives

Zusammenfassung

ColonialWebb Contractors Company is seeking a Part-Time Administrative Assistant to provide reliable administrative and operational support to the Construction organization, including the President and VP of Construction Operations. The role involves managing calendars, meetings, travel, expenses, onboarding logistics, and documentation for recurring processes.

The position starts at approximately 30 hours per week with potential to expand to full-time as needs grow.

Qualifikationen

• Approximately 3 years of experience in executive support, administrative coordination, business operations, project coordination, or a related role.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and processing expenses.
• Strong written and verbal communication skills, including the ability to communicate professionally with senior leaders and broad employee audiences.
• Strong attention to detail and a consistent approach to tracking deadlines, follow-ups, records, and administrative changes.
• Ability to manage multiple priorities, adjust to changing needs, and work independently within defined expectations.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, PowerPoint, and Microsoft Teams.
• Ability to handle confidential employee, financial, organizational, and leadership information with discretion.
• Ability to work approximately 30 hours per week with dependable availability aligned to the needs of the Construction organization.

Aufgaben

• Manage calendars for the President of Construction and VP of Construction Operations, including scheduling, rescheduling, prioritization, and protection of focus time.
• Coordinate construction-specific meetings, including scheduling, attendee coordination, room and technology logistics, agendas, materials, and follow-up.
• Prepare and process weekly expense reports, including receipt collection, review, and validation of cost-center information.
• Coordinate domestic travel accommodations, including transportation, lodging, itineraries, and changes as needed.
• Plan and coordinate business-unit celebration dinners, team events, and related logistics.
• Coordinate registrations for conferences, golf tournaments, charity events, and similar activities.
• Provide administrative support to additional director-level Construction leaders as assigned and as capacity allows.
• Support the Executive Assistant to the COO/CEO with defined administrative or coordination tasks as needed.

Kenntnisse

Executive support

Administrative coordination

Calendar management

Travel coordination

Expense processing

Professional communication

Confidential handling

Independent work

Ausbildung

Associate or bachelor’s degree in business administration

Tools

Workday

Verizon Wireless administration

Expense-management systems

Org-chart tools

Jobbeschreibung

ColonialWebb Contractors Company is seeking a Part-Time Administrative Assistant to provide reliable administrative and operational support to the Construction organization, including the President and VP of Construction Operations. The role involves managing calendars, meetings, travel, expenses, onboarding logistics, and documentation for recurring processes.

The position starts at approximately 30 hours per week with potential to expand to full-time as needs grow.