Part-Time Executive Assistant — Construction Operations

ColonialWebb Contractors Company; Richmond (VA); Hybrid; USD 46,000 - 55,000; Part time

Benefits offered by this job

Competitive pay

401(k) plan with company match

PTO and paid holidays

Medical, dental, life, vision and DI

Employee Assistance Program

Employee referral incentives

Job summary

ColonialWebb Contractors Company seeks an organized Part-Time Administrative Assistant to support the Construction organization, including the President and VP of Construction Operations. The role focuses on calendars, travel, onboarding, and documentation while maintaining departmental rhythm.

Starting around 30 hours per week with potential expansion to full-time as needs grow, the ideal candidate brings 3 years of executive-support experience, strong communication skills, and a proven ability

Qualifications

• 3 years of experience in executive support or administrative coordination.
• Experience managing complex calendars, travel, and expenses.
• Strong written and verbal communication with senior leaders.
• Detail-oriented with excellent organizational skills.
• Ability to work ~30 hours per week with dependable availability.

Responsibilities

• Manage calendars for President of Construction and VP of Construction Operations, including scheduling, rescheduling, prioritization, and protected focus time.
• Coordinate meetings with attendees, room/tech logistics, agendas, materials, and follow-up.
• Process weekly expense reports with cost-center validation.
• Arrange domestic travel, transportation, lodging, and itineraries.
• Plan team events, celebrations, and conferences; coordinate associated logistics.
• Support other director-level leaders and assist COO/CEO team during high-volume periods.
• Assist with new-hire coordination, including onboarding logistics and welcome communications.
• Maintain department calendars, templates, forms, and shared documentation.
• Create or update process documentation, checklists, trackers, and reference materials.

Job description

ColonialWebb Contractors Company seeks an organized Part-Time Administrative Assistant to support the Construction organization, including the President and VP of Construction Operations. The role focuses on calendars, travel, onboarding, and documentation while maintaining departmental rhythm.

Starting around 30 hours per week with potential expansion to full-time as needs grow, the ideal candidate brings 3 years of executive-support experience, strong communication skills, and a proven ability