Administrative Assistant

KODIAK Construction Recruiting & Staffing; Richmond (VA); On-site; USD 25,000 - 39,000; Part time

Job summary

KODIAK Construction Recruiting & Staffing in Richmond, VA seeks an Administrative Assistant, Construction for part-time work (~30 hours per week) to support senior leaders and keep the construction organization running smoothly.

You will coordinate calendars, meetings, travel, expenses, onboarding logistics, and team updates, and help document recurring processes with practical checklists and resources that improve daily efficiency. The role may grow to full-time as needs expand.

Qualifications

• 3 years of experience in executive support, administration, or project coordination.
• Comfortable managing complex calendars, travel, meetings, events and expenses.
• Ability to handle confidential information with discretion.
• Able to juggle changing priorities and follow details through to completion.
• Know your way around Microsoft Office and Teams - this is a must.

Responsibilities

• Coordinate calendars, meetings, travel, and expenses.
• Coordinate onboarding logistics and events.
• Create practical checklists and resources to streamline everyday work.
• Document recurring processes and team updates.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Microsoft Office

Microsoft Teams

Clear communication

Discretion

Tools

Microsoft Office

Microsoft Teams

Job description

Administrative Assistant, Construction

Part-time | Approximately 30 hours per week

Are you the person who keeps calendars moving, details organized, and teams one step ahead? Our client is looking for a dependable, highly organized Administrative Assistant to support senior leaders and help keep the Construction organization running smoothly.

You’ll coordinate calendars, meetings, travel, expenses, events, onboarding logistics, and team updates. You’ll also help document recurring processes and create practical checklists and resources that make everyday work easier.

You’ll Be a Great Fit If You

• Have about 3 years of experience in executive support, administration, business operations, or project coordination
• Are comfortable managing complex calendars, travel, meetings, events and expenses
• Communicate clearly and handle confidential information with discretion
• Can juggle changing priorities and follow details through to completion
• Know your way around Microsoft Office and Teams - this is a must

The role starts at approximately 30 hours per week, with the potential to grow to full-time as business needs develop. Experience in construction, engineering, or another project-driven setting is a plus.

Interested in bringing structure and follow-through to a busy team?