Executive Assistant (Floater) - Private Equity NYC

Northbound Executive Search; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Competitive hourly pay rate

Bonus upon conversion to FTE

Job summary

A prominent recruiting firm in New York City seeks an Executive Assistant (Floater) to provide vital administrative support to various departments. The ideal candidate should have at least 2 years of experience in financial services, advanced Microsoft Office skills, and strong organizational abilities. This role offers competitive pay with benefits and the potential for permanent placement.

Qualifications

• Minimum of 2 years of relevant experience in an administrative role within Financial Services.
• Ability to handle confidential information discreetly.
• Strong attention to detail, organizational abilities, and multitasking skills.

Responsibilities

• Provide direct administrative support to MDs, VPs, and analyst teams.
• Use MS Outlook, Word, and Excel to manage communications and documents.
• Act as primary point of contact for communications.
• Perform general office duties, including data entry and filing.
• Book travel and manage vendor interactions.
• Assist with special projects ensuring timely completion.

Skills

Attention to detail

Organizational abilities

Multitasking skills

Professional communication skills

Advanced skills in Microsoft Outlook

Advanced skills in Microsoft Word

Advanced skills in Microsoft Excel

Education

Bachelor's Degree

Tools

SAP Concur

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Executive Assistant (Floater) - Private Equity NYC

Executive Assistant (Floater) - Private Equity NYC

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Executive Assistant (Floater) – Private Equity NYC

Company Overview:

Our client, a reputable financial services buy-side fund located in the heart of NYC seeking skilled AA / EA personnel to directly support many departmental needs across the firm. This role is a contract-to-permanent hire.

Key Responsibilities:

• Provide direct administrative support to MDs, VPs, and Associates/Analyst teams including scheduling and calendar management.
• Use MS Outlook, Word, and Excel to manage communications, documents, and reports with accuracy.
• Act as a primary PoC for internal and external communications, maintaining a professional and courteous demeanor.
• Perform general office duties such as filing, data entry, and managing phone and email inquiries.
• Booking travel, and interacting with 3rd party vendors to accommodate travel needs.
• Assist with special projects and tasks, ensuring timely and accurate completion.
• Process expense reports utilizing SAP Concur.

Qualifications:

• Minimum of 2 years of strong, relevant experience in an administrative role within Financial Services or adjacent industry.
• Bachelor's Degree preferred.
• Advanced skills in Microsoft Outlook, Word, and Excel.
• Strong attention to detail, organizational abilities, and multitasking skills.
• Professional communication skills and a friendly, approachable demeanor.

Preferred Qualifications:

• Ability to handle confidential information discreetly and prioritize effectively.

Compensation:

• Competitive hourly pay rate, benefits during contract period. Strong base salary, bonus, benefits + perks upon conversion to FTE.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Finance

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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