Executive Assistant & Finance Operations Lead

Tishman Speyer; New York (NY); Sur place; USD 65 000 - 73 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision insurance

401(k) with matching

Wellness benefits

Résumé du poste

Tishman Speyer seeks an experienced Administrative Assistant in New York to provide comprehensive executive support and finance-operations assistance to senior leadership. You will manage calendars, coordinate meetings, and handle confidential records while supporting invoicing and budgeting processes.

The role requires expert Outlook, hands-on financial administration, and collaboration across departments. Knowledge of D365, Basware, Tableau, and AI tools is preferred.

Qualifications

• Proven EA experience supporting C-level or senior leadership.
• Hands-on budgets, invoicing, expense management, and billing experience.
• Familiarity with D365 for financial bookkeeping and reconciliation.
• Experience using Basware for invoice processing.
• Tableau reporting and dashboard capabilities.
• Knowledge of AI-enabled productivity tools and their practical use.

Responsabilités

• Manage executive calendars with complex meetings across time zones.
• Oversee Outlook mailbox and email organization, distribution lists, and archives.
• Arrange meetings, video conferences, and off-site events, including logistics.
• Coordinate travel, agendas, and event planning for departments.
• Prepare materials and maintain confidentiality in communications with leadership.
• Act as liaison between executives and internal/external stakeholders.
• Collaborate with other admins to streamline processes and priorities.
• Perform general office management tasks and supply coordination.
• Support budgets, forecasts, and financial reporting for the department.
• Process invoices end-to-end in Basware and reconcile accounts in D365.
• Maintain financial records, dashboards in Tableau, and vendor communications.
• Submit expense reports and ensure policy compliance.
• Identify opportunities to automate workflows using AI tools.

Connaissances

Executive support

Finance operations

AI tools

Microsoft Outlook

Microsoft Office Suite

Time management

Communication

Discretion & confidentiality

Cross-functional collaboration

Formation

Bachelor’s degree in Business/Finance/Accounting

Outils

D365

Basware

Tableau

Box

Smartsheet

Description du poste

Tishman Speyer seeks an experienced Administrative Assistant in New York to provide comprehensive executive support and finance-operations assistance to senior leadership. You will manage calendars, coordinate meetings, and handle confidential records while supporting invoicing and budgeting processes.

The role requires expert Outlook, hands-on financial administration, and collaboration across departments. Knowledge of D365, Basware, Tableau, and AI tools is preferred.