Executive Assistant - Entry Level

Presidential Exteriors; Rockville (MD); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401k Matching

Paid Time Off

Health Insurance

Dental & Vision Insurance

Career growth opportunities

Collaborative team environment

Company excursion to Mexico

Job summary

Presidential Exteriors in Rockville, MD is seeking an Executive Assistant to support our leadership team with top-tier administrative duties. The role focuses on organized calendar management, correspondence, meeting coordination, and front-desk support to ensure a professional office image.

You will handle confidential information with discretion, prepare documents, and liaise across departments to keep executive operations running smoothly. A proactive, detail-oriented mindset is essential.

Qualifications

• Bachelor's degree in Business Administration or relevant field.
• Proven experience as an Executive Assistant or similar administrative role.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to prioritize tasks and juggle multiple responsibilities.
• High level of professionalism and discretion.
• Strong interpersonal skills and ability to build relationships at all levels of the organization.
• Ability to work independently and proactively, demonstrating initiative.
• Flexibility and adaptability in a fast-paced environment.

Responsibilities

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer and direct incoming calls to the appropriate individuals or departments.
• Maintain a tidy and organized front desk area, ensuring it represents our company's image.
• Manage and distribute incoming and outgoing mail and packages.
• Schedule and manage appointments, meetings, and conference room bookings.
• Assist in maintaining office supplies and inventory.
• Provide administrative support to various departments as needed.
• Handle sensitive and confidential information with discretion and professionalism.
• Organize and maintain executive filing systems, ensuring the confidentiality and security of records.
• Collaborate with colleagues to ensure a seamless office experience.
• Prepare and edit correspondence, communications, presentations, and other documents.

Skills

Organizational skills

Time management

Communication skills

Discretion

Interpersonal skills

Independent work

Education

Bachelor's degree in Business Administration or relevant field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Title: Executive Assistant

Work Schedule: Monday-Friday 8am-4pm

Are you a highly organized multitasker? Do you thrive in a fast-paced environment and have a knack for supporting executives? Join our team as an Executive Assistant, where you can showcase your administrative skills and creativity! The ideal candidate will have excellent organizational and communication skills and strong attention to detail. As the Executive Assistant, you will play a pivotal role in ensuring smooth executive operations while effectively managing our MD office.

Responsibilities

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer and direct incoming calls to the appropriate individuals or departments.
• Maintain a tidy and organized front desk area, ensuring it represents our company's image.
• Manage and distribute incoming and outgoing mail and packages.
• Schedule and manage appointments, meetings, and conference room bookings.
• Assist in maintaining office supplies and inventory.
• Provide administrative support to various departments as needed.
• Handle sensitive and confidential information with discretion and professionalism.
• Organize and maintain executive filing systems, ensuring the confidentiality and security of records.
• Collaborate with colleagues to ensure a seamless office experience.
• Prepare and edit correspondence, communications, presentations, and other documents.

Requirements

• Bachelor's degree in Business Administration or relevant field
• Proven experience as an Executive Assistant or similar administrative role
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Attention to detail and problem-solving abilitiesAbility to prioritize tasks and juggle multiple responsibilities
• High level of professionalism and discretion
• Strong interpersonal skills and ability to build relationships at all levels of the organization
• Ability to work independently and proactively, demonstrating initiative
• Flexibility and adaptability in a fast-paced environment

Benefits

• 401k Matching.
• Up to 4 weeks of Paid Time Off.
• Company Sponsored Health & Wellness Program.
• Company Sponsored Health Insurance.
• Dental & Vision Insurance.
• Opportunities for career growth within a rapidly expanding company.
• A supportive and collaborative team environment.
• The chance to make a meaningful impact on the success of our company and the satisfaction of our clients.
• An extensive social program brimming with events and engagements, featuring a company excursion to Mexico.

We offer competitive compensation and benefits packages for the right candidate. If you're enthusiastic about delivering exceptional customer service and contributing to our online presence we'd love to hear from you!