Executive Assistant, Corporate Communications & Employee Experience

Pella Corporation; Pella (IA); On-site; USD 55,000 - 75,000; Full time

Job summary

Pella Corporation in Pella, IA is seeking an Executive Assistant to support the Vice President of Corporate Communications & Employee Experience. This on-site role partners with senior leaders and a dynamic team to drive coordinated priorities and meaningful employee experiences.

You will manage calendars, prepare materials, coordinate meetings, and contribute to projects that shape culture and internal communications.

Qualifications

• Experience supporting senior leaders and acting as a trusted partner.
• Excellent written and verbal communication abilities.
• Proven ability to build relationships across all levels of the organization.
• Ability to manage multiple priorities, work independently, and adapt in a fast-paced environment.
• Sound judgment, critical thinking & problem-solving skills, and a process improvement mindset.
• High level of professionalism, discretion, and attention to detail.
• Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint) or similar applications with willingness to learn.
• Strong technical aptitude and AI proficiency.

Responsibilities

• Provide consultative calendar management, travel coordination, and expense oversight.
• Anticipate needs, resolve conflicts, and ensure thorough preparation.
• Coordinate company-wide meetings and events (monthly and quarterly).
• Maintain attendee lists, distribution groups, and logistics for meetings and communications.
• Support VP communications, presentations, and materials for leadership initiatives.
• Lead special projects: data gathering, insights, and process improvements.
• Evolve team workflows, priorities, and shared tools across stakeholders.
• Act as a connector across Corporate Communications, Employee Experience, HR, and other stakeholders.

Skills

Senior leader support

Organizational skills

Communication

Relationship building

Multitasking

Discretion

Microsoft 365

AI proficiency

Tools

Microsoft 365

Job description

Executive Assistant, Corporate Communications & Employee Experience

Pella, IA (On-Site); Flexibility Offered

We are seeking a highly organized, proactive Executive Assistant to support the Vice President of Corporate Communications & Employee Experience and serve as a trusted partner across a dynamic, high-impact team.

This role is ideal for someone who thrives in a fast-paced environment and enjoys being at the center of meaningful work that shapes culture, communication, and the employee experience. You will bring clarity, coordination, and forward momentum to complex priorities, helping leaders and teams stay aligned and effective.

What makes this role unique

You will partner closely with a highly engaged, strategic leader who values collaboration, critical thinking, creativity, and strong partnership – and who will encourage you to grow and take on new challenges.

This is more than administrative support. It is an opportunity to connect people and priorities, contribute to meaningful initiatives, and help move work forward across the organization.

Key Responsibilities

• Perform foundational elements such as providing a consultative approach to calendar and priority management, aligning time to the most important work; coordinating travel and managing expenses and budgets
• Anticipate needs, resolve conflicts, and ensure strong preparation and follow-through
• Coordinate key company-wide meetings and events such as monthly business meetings, quarterly all-hands meetings, leadership retreats, spirit awards and select employee engagement efforts
• Maintain attendee lists, distribution groups, and supporting logistics for meetings, events and communications
• Support VP communications, presentations, and materials for leadership and high-visibility initiatives
• Lead special projects include data gathering and analyzing insights, enhancing processes and policies, running reports, and research.
• Bring structure to team workflows, evolving priorities, and shared tools and resources
• Act as a connector across Corporate Communications, Employee Experience, HR, and key stakeholders

Qualifications

• Experience supporting senior leaders and operating as a trusted partner
• Strong organizational, prioritization, and time management skills
• Excellent written and verbal communication abilities
• Proven ability to build relationships across all levels of the organization
• Ability to manage multiple priorities, work independently, and adapt in a fast-paced environment
• Sound judgment, critical thinking & problem-solving skills, and a process improvement mindset
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint) or similar applications with willingness to learn
• Strong technical aptitude and AI proficiency