Senior Administrative Assistant

Oracle Corporation; Nashville (TN); On-site; USD 90,000 - 120,000; Full time

Job summary

Oracle Corporation is seeking an Executive Administrative Partner to provide top-level administrative and strategic support to a VP or higher within OCI. The role requires a proactive, detail-oriented professional with strong communication skills and a drive for operational excellence.

The position spans executive support, project coordination, event planning, and budget oversight. You will engage with leadership across functions and work with globally distributed teams to drive key initiatives

Qualifications

• 3–5+ years of experience supporting senior executives in a fast-paced environment.
• Proven project management skills with the ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills across organizational levels.

Responsibilities

• Manage and optimize the executive’s calendar with alignment to strategic priorities.
• Draft, edit, and manage confidential internal and external communications.
• Prepare briefing materials for meetings with internal teams, customers, partners, investors, and industry stakeholders.
• Maintain CRM-style records and track executive interactions.
• Coordinate executive participation in events, conferences, and press engagements.
• Collaborate with globally distributed teams.

Skills

Calendar management

Executive support

Stakeholder management

Communication

Operational excellence

Mentoring others

Education

Bachelor's degree

Tools

Confluence

CRM systems

Job description

This position goes beyond traditional administrative tasks, offering the opportunity to influence team culture, support organizational planning, and drive execution of key initiatives.

We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.

Internal Responsibilities

Executive Support & Communications

• Manage and optimize the executive’s calendar, ensuring alignment with strategic priorities and timely communication of updates or changes.
• Draft, edit, and manage key internal and external communications while maintaining strict confidentiality.
• Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders.
• Maintain CRM-style records for key external relationships and track executive interactions.
• Coordinate executive participation in industry events, conferences, and press engagements.
• You will be working with Globally distributed teams.

Project & Operations Management

• Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.
• Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.
• Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.

Program & Event Management

• Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites.
• Organize and execute team morale activities and leadership development events.
• Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics.

Finance & Budget Oversight

• Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance.
• Partner with finance and operations to monitor team spend and drive process improvements where needed.

Stakeholder & Relationship Management

• Collaborate across functions and teams to gather and synthesize strategic insights.
• Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.

Talent Support & Organizational Development

• Interface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans.
• Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires.
• Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding.
• Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community.

Preferred Qualifications & Skills

• 3–5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
• Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.