Executive Assistant / Contract / Hybrid / San Diego, CA

Motion Recruitment; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Motion Recruitment is seeking an Executive Assistant to support 3–4 Directors in San Diego, onsite 3x per week. You will manage calendars, plan meetings and events, and handle travel logistics and expense reporting with discretion.

The role requires experience supporting senior leaders, proficiency with Coupa/Concur, and comfort using AI tools in daily tasks. This is a contract position for 18 months, based in San Diego.

Qualifications

• 7+ years of experience as an Executive Assistant.
• Experience supporting 3–4 Directors or senior leaders.
• Familiar with financial/expense tools (Coupa, Concur) and AI tools.

Responsibilities

• Organize and manage the executive calendar with no scheduling conflicts.
• Plan and execute internal and external meetings, team events, and agency meetings.
• Maintain confidentiality and act as a trusted liaison for leaders.
• Coordinate travel arrangements and expense reporting for executives.

Skills

Executive Assistant experience

Support multiple leaders

Coupa & Concur

AI tools

Job description

Our client, a leader in providing financial technology platforms, is hiring an Executive Assistant to join their team in San Diego, California! This will be onsite 3x a week.

As an Executive Assistant, you will be responsible for supporting 3-4 Directors with calendar management, event planning, travel arrangements, expense reporting, and any other needs they may have.

Contract duration: 18 months

Required Skills

• 7+ years as an Executive Assistant
• Prior experience supporting multiple leaders
• Experience with Coupa & Concur
• Experience and comfort using AI tools within their day-to-day work

What You Will Be Doing

• Organize and manage the executive's calendar, ensuring all meetings and appointments are scheduled efficiently and without conflict
• Plan and execute internal/external meetings, team offsites, and agency meetings
• Act as a trusted liaison and maintain confidential information
• Manage expense reporting and coordinate travel arrangements