Executive Assistant

Motion Recruitment; United States; Hybrid; USD 60,000 - 80,000; Full time

Job summary

Motion Recruitment is seeking a highly organized Executive Assistant to support two Vice Presidents within a global Web & Mobile Engineering organization. This 6-month hybrid contract role is essential for ensuring smooth operations, managing complex schedules, and helping leaders focus on strategic priorities.

The ideal candidate will have previous experience supporting senior executives, exceptional organizational skills, and proficiency with Microsoft Office Suite. Located in Phoenix, AZ, this opportunity offers the potential for extension.

Qualifications

• Experience supporting senior executives or leadership teams in a corporate environment.
• Ability to adapt quickly in a fast-paced setting.
• Attention to detail and exceptional organizational skills.

Responsibilities

• Manage complex executive calendars across multiple time zones.
• Coordinate meetings and travel arrangements for senior leadership.
• Assist with special projects and provide administrative support.

Skills

Exceptional organizational skills

Strong verbal and written communication skills

Professional demeanor and judgment

Proficiency with Microsoft Office Suite

Experience coordinating across global teams

Tools

Microsoft Office Suite

Slack

Job description

We are seeking a highly organized and proactive Executive Assistant to support two Vice Presidents within a global Web & Mobile Engineering organization. This is an initial 6-month hybrid contract opportunity.

This role is critical in ensuring smooth day-to-day operations, managing complex schedules, and helping leaders stay focused on strategic priorities in a fast-paced technology environment.

Contract: 6-months (possibility of extension)

Location: Phoenix, AZ

Hybrid

Key Responsibilities

• Manage complex executive calendars across multiple time zones, balancing competing priorities and rapidly changing schedules
• Coordinate meetings, travel arrangements, and logistics for senior leadership
• Support team operations and organizational initiatives across a global engineering organization
• Schedule and coordinate candidate interviews and recruitment activities
• Maintain organizational resources including team calendars, org charts, distribution lists, and other operational documentation
• Assist with special projects and provide ad hoc administrative support as needed
• Serve as a trusted partner to leadership, exercising sound judgment and discretion when handling confidential information

Qualifications

• Previous experience supporting senior executives, Vice Presidents, or leadership teams within a large corporate environment
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple priorities and adapt quickly in a fast-paced setting
• Strong verbal and written communication skills
• Professional demeanor with excellent judgment and problem-solving abilities
• Proficiency with Microsoft Office Suite, macOS, and Slack
• Experience coordinating across global teams and multiple time zones is highly preferred