Hybrid Executive Assistant for Executives | Calendar & Ops

Vaco Recruiter Services; Glendale (CA); Hybrid; USD 80,000 - 85,000; Full time

Job summary

Vaco Recruiter Services is recruiting for an Executive Assistant in Pasadena, CA. This hybrid, contract role supports several executives in a fast-paced environment, handling calendars, invoices, expense reports, and document management.

You will coordinate meetings, prepare presentations, and interact with internal and external stakeholders. The position offers a path toward contract-to-hire based on performance and business need.

Qualifications

• Experience supporting multiple executives.
• Strong Microsoft Office Suite skills including Outlook, Word, Excel, and PowerPoint.
• Proactive, highly organized and capable of managing multiple priorities.

Responsibilities

• Provide administrative support to multiple executives
• Manage complex calendars and scheduling needs
• Process invoices and assist with coding within internal systems
• Prepare and submit expense reports
• Coordinate meetings and support day-to-day office operations
• Create, edit, and manage documents, presentations, and reports
• Maintain accurate records and documentation
• Serve as a professional point of contact for internal and external stakeholders
• Ensure timely follow-up on tasks, requests, and action items

Skills

Calendar management

Multitasking

Communication skills

Administrative support

Tools

Microsoft Office Suite

Concur

Job description

Vaco Recruiter Services is recruiting for an Executive Assistant in Pasadena, CA. This hybrid, contract role supports several executives in a fast-paced environment, handling calendars, invoices, expense reports, and document management.

You will coordinate meetings, prepare presentations, and interact with internal and external stakeholders. The position offers a path toward contract-to-hire based on performance and business need.