Onsite Administrative Assistant — 32 hrs/wk Contract

Talentify; Papillion (NE); On-site; USD 30,000 - 36,000; Full time

Job summary

Aston Carter is seeking an Administrative Assistant to provide comprehensive administrative and operational support for a busy facility in Papillion, NE. The role combines front desk duties with data entry, reporting, and coordination of employee events and recognition programs.

The position is fully onsite, with a schedule of Monday through Thursday from 8:00 a.m. to 5:00 p.m., ~32 hours per week. It is a fixed-term contract role supporting leave coverage and onboarding activities.

Qualifications

• High school diploma or equivalent.
• At least 1 year of experience in an administrative or operations support role, preferably in a manufacturing or facility-based environment.
• Ability to communicate effectively in English, both verbally and in writing.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with basic Excel functions and data entry.
• Familiarity with timekeeping systems such as UKG (nice to have but not required).

Responsibilities

• Manage all incoming calls and visitors; greet guests professionally.
• Track daily attendance, assist with timecard maintenance, and prepare attendance-related warnings.
• Administer employee recognition and engagement initiatives.
• Monitor and restock office supplies and mailroom inventory.
• Pull data from various systems, analyze trends, and prepare operational reports.
• Assist in developing presentations and internal communications.
• Support onboarding processes and UKG navigation.
• Coordinate conference room reservations and meeting logistics.
• Generate site communications and internal announcements.
• Perform front desk duties, including interviews and locker coordination.

Skills

English communication

Microsoft Office

Data entry

UKG familiarity

Education

High school diploma or equivalent

Associate or Bachelor's degree in business administration or related field

Tools

UKG

Job description

Aston Carter is seeking an Administrative Assistant to provide comprehensive administrative and operational support for a busy facility in Papillion, NE. The role combines front desk duties with data entry, reporting, and coordination of employee events and recognition programs.

The position is fully onsite, with a schedule of Monday through Thursday from 8:00 a.m. to 5:00 p.m., ~32 hours per week. It is a fixed-term contract role supporting leave coverage and onboarding activities.