Personal Assistant

Talentify; West Chicago (IL); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Onsite parking

Job summary

Aston Carter is seeking a highly organized Personal Assistant to provide day-to-day administrative and personal support to company leadership in West Chicago, IL. This hybrid, onsite role offers about 32 hours per week on a contract basis lasting 6–8 weeks, with potential extension based on business needs.

The ideal candidate will manage paperwork, mail, files, and confidential information, coordinate priorities, and communicate professionally while working independently in a fast-paced

Qualifications

• Previous experience in roles such as Administrative Assistant, Personal Assistant, Executive Assistant, Office Assistant, Clerical, Receptionist, or Office Support.
• Strong organizational and time management skills.
• Comfortable handling confidential and sensitive information.
• Ability to maintain professionalism when interacting with leadership and external contacts.
• Flexible and adaptable to changing business needs.
• Strong problem-solving and critical-thinking abilities.
• Customer service or professional phone communication experience preferred.
• Reliable transportation and ability to work onsite as scheduled.
• Positive attitude with a willingness to help wherever needed.
• Experience handling mail distribution, document tracking, and general office administration preferred.
• Self-motivated and proactive in identifying and completing tasks without constant direction.

Responsibilities

• Organize and maintain physical files.
• Process incoming mail and manage documentation.
• Assist with property-related administrative tasks.
• Support various projects as needed.
• Maintain confidentiality and professionalism.
• Manage changing priorities effectively.
• Experience organizing and managing high volumes of files, paperwork, and mail.
• Ability to work independently with minimal supervision.
• Confidence in following up with people to ensure completion of outstanding items.
• Professional communication skills.
• Ability to handle confidential information.
• Strong prioritization and multitasking abilities.

Skills

Administrative and Personal Assistant

Strong organizational skills

Time management

Professional communication

Independent work

Confidential information handling

Job description

Personal AssistantJob Description

We are seeking a highly organized and dependable Personal Assistant to provide day-to-day administrative and personal support to company leadership within a family-owned business environment. This role serves as a trusted right-hand resource, helping manage paperwork, mail, files, property-related administrative matters, follow-up activities, and various organizational tasks to keep priorities on track. The ideal candidate is a self-starter who works well independently, communicates professionally, and thrives in a behind-the-scenes support role.

Responsibilities

• Organize and maintain physical files.


• Process incoming mail and manage documentation.


• Assist with property-related administrative tasks.


• Support various projects as needed.


• Maintain confidentiality and professionalism.


• Manage changing priorities effectively.


• Experience organizing and managing high volumes of files, paperwork, and mail.


• Ability to work independently with minimal supervision.


• Confidence in following up with people to ensure completion of outstanding items.


• Professional communication skills.


• Ability to handle confidential information.


• Strong prioritization and multitasking abilities.

Additional Skills & Qualifications

• Previous experience in roles such as Administrative Assistant, Personal Assistant, Executive Assistant, Office Assistant, Clerical, Receptionist, or Office Support.


• Strong organizational and time management skills.


• Comfortable handling confidential and sensitive information.


• Ability to maintain professionalism when interacting with leadership and external contacts.


• Flexible and adaptable to changing business needs.


• Strong problem-solving and critical-thinking abilities.


• Customer service or professional phone communication experience preferred.


• Reliable transportation and ability to work onsite as scheduled.


• Positive attitude with a willingness to help wherever needed.


• Experience handling mail distribution, document tracking, and general office administration preferred.


• Self-motivated and proactive in identifying and completing tasks without constant direction.

This is a hybrid work environment with no work on Fridays. The role typically requires 32 hours per week, though some weeks may have fewer hours. The position is an onsite contract assignment anticipated to last approximately 6-8 weeks, with the possibility of extension based on business needs.

Job Type & Location

This is a Contract position based out of West Chicago, IL.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in West Chicago,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.