Executive Assistant

Career Group; California (MO); On-site; USD 65,000 - 95,000; Full time

Job summary

Career Group is seeking an experienced Executive Assistant to support senior executives in a fast-paced, global environment. You will manage complex calendars, coordinate meetings, prepare briefs, and handle confidential information with discretion.

This non-exempt role requires excellent communication, proactive problem solving, and the ability to anticipate needs across domestic and international operations, travel, and events, while ensuring executives stay prepared and organized.

Qualifications

• Experience supporting C-suite leadership in large, global organizations.
• Strong judgment, confidentiality, and proactive issue anticipation.
• Excellent written and verbal communication skills.
• Highly organized with ability to manage multiple priorities.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word).
• Bachelor’s degree preferred or equivalent experience.

Responsibilities

• Coordinate internal and external meetings, logistics, and materials.
• Prepare briefs, correspondence, presentations, and confidential documents.
• Arrange detailed domestic and international travel.
• Process expenses accurately and timely.
• Serve as liaison to internal and external stakeholders with professionalism and discretion.
• Partner closely with other administrative staff to ensure seamless coverage.
• Support special projects, leadership initiatives, and events.
• Identify opportunities to streamline workflows and enhance executive efficiency.
• Provide occasional early‑morning, evening, or urgent support as needed.

Skills

C-suite support

Communication

Discretion

Organization

Travel coordination

Education

Bachelor’s degree preferred

Tools

Outlook

PowerPoint

Word

Job description

Our client, a prestigious global investment firm, is seeking an experienced Executive Assistant to support senior executives in a fast‑paced, global environment. This role requires strong judgment, confidentiality, and the ability to anticipate needs while managing complex schedules, communications, and priorities. You will serve as a trusted partner who ensures executives are prepared, organized, and able to operate efficiently. This is a non-exempt role.

Key Responsibilities

• Coordinate internal and external meetings, logistics, and materials.
• Prepare briefs, correspondence, presentations, and confidential documents.
• Arrange detailed domestic and international travel, including contingency planning.
• Process expenses accurately and in a timely manner.
• Serve as a liaison to internal and external stakeholders with professionalism and discretion.
• Partner closely with other administrative staff to ensure seamless coverage.
• Support special projects, leadership initiatives, and events.
• Identify opportunities to streamline workflows and enhance executive efficiency.
• Provide occasional early‑morning, evening, or urgent support as needed.

Qualifications

• Prior experience supporting C‑suite leadership.
• Experience within large, global organizations; background in professional or financial services preferred.
• Strong judgment, confidentiality, and ability to anticipate needs.
• Excellent written and verbal communication skills.
• Highly organized, detail‑oriented, and able to manage multiple priorities.
• Advanced proficiency in Microsoft Office, especially Outlook, PowerPoint, and Word.
• Proven ability to work independently in high‑pressure, fast‑moving environments.
• Strong collaboration skills and willingness to support team coverage.
• Flexibility to adjust hours based on executive schedules.
• Bachelor’s degree preferred or equivalent experience.

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