Executive Administrative Assistant

Carrier; Town of Florida (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Carrier is looking for an organized individual to provide administrative support for executive leaders at their headquarters in Palm Beach Gardens, FL. This role involves maintaining schedules, coordinating travel, and managing meetings with a focus on confidentiality and professionalism.

The ideal candidate should have a High School Diploma, at least 7 years of experience supporting C-suite leaders, and advanced skills in Microsoft Office. A Bachelor's degree is preferred, alongside excellent communication abilities to interface with all organizational levels.

Qualifications

• 2 years post education/training is required.
• 7 years of experience supporting senior executives and C-suite leaders is essential.
• Advanced proficiency in Microsoft Office is necessary.

Responsibilities

• Maintain schedules for meetings and conferences.
• Schedule domestic and international travel arrangements.
• Manage logistical arrangements for leadership meetings.
• Analyze complex information requests with confidentiality.

Skills

Decision making

Problem-solving

Communication

Attention to detail

Multi-tasking

Microsoft Office suite

Education

High School Diploma

Associate’s degree or Technical/Business School Certificate

Bachelor’s Degree

Job description

About the Role

We have an excellent opportunity for a highly organized individual to support executive leaders in our world headquarters based in Palm Beach Gardens, FL. The ideal candidate possesses strong decision making and problem‑solving skills and the ability to build trust while managing highly sensitive and confidential information. If you have a proven track record of effectively communicating while working collaboratively across all levels in a global organization, appropriately safeguarding confidential information using discretion and being able to successfully manage and execute a range of administrative tasks this role may be a perfect fit for you.

If you’re comfortable in a high‑performing, fast‑paced environment and can adapt quickly to produce quality work with unquestionable integrity we’d love to speak with you regarding becoming a member of our team!

Key Responsibilities

• Maintain schedules for meetings and conferences as well as adjusting based on dynamic priorities
• Schedule domestic and international travel arrangements, completing detailed meeting and travel itineraries and monitor and complete expense reports in a timely manner
• Consolidate reports and materials for executive meetings, including senior business reviews
• Manage logistical arrangements for leadership meetings to ensure a seamless execution
• Analyze complex information requests with the utmost confidentiality and professionalism
• Interface with all levels of the organization and with external customers in a professional and effective manner
• Other administrative support and special projects

Required Qualifications

• High School Diploma and 2 year post education/training
• 7 years of experience supporting senior executives and C‑suite leaders in a large corporate environment

Preferred Qualifications

• Associate’s degree or Technical/Business School Certificate or Diploma, Skilled Trades Apprenticeship, or accredited post high school educational training (two years duration)
• Bachelor’s Degree
• 10+ years of administrative experience supporting senior executives and C‑suite leaders in a large corporate environment
• Flexible and adaptable in dealing with changing priorities and tasks
• Experience coordinating company or customer events with senior level customers
• Outstanding communication skills at all levels of the organization, including senior leadership
• Ability to handle confidential information and work in a fast‑paced environment
• Attention to detail is a must
• Able to multi‑task on a variety of assignments
• Must be self‑motivated and have the ability to exercise initiative and work independently
• Advanced computer skills in Microsoft Office suite including Outlook, PowerPoint, Word, and Excel