Executive Assistant & Communications Lead (Hybrid)

Logo; Ringwood (NJ); Hybrid; USD 90,000 - 150,000; Full time

Benefits offered by this job

Hybrid position

MedicalDentalVision Insurance

Paid Time Off

401 k with Company Match

Earned Wage Access Pay on Demand

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen in Glen Rock, NJ, is seeking an experienced executive assistant to the US President and senior leadership. This role blends high-level administrative support with corporate communications responsibilities in a fast-paced, confidential environment.

You will manage complex calendars, travel, and communications, draft executive messages, and coordinate leadership meetings and events while partnering across teams to drive priorities.

Qualifications

• Bachelor's degree in Business Administration, Communications, or related field.
• Minimum 5 years in corporate communications or executive admin support.
• Strong calendar, travel, meeting logistics, and follow-through.
• Excellent written and verbal communication; executive correspondence and presentations.
• High discretion and confidentiality; ability to balance strategy with daily tasks.

Responsibilities

• Provide primary operational and administrative support to the US President and senior leaders.
• Manage complex multi-time zone calendars, travel arrangements, and meeting logistics.
• Draft and finalize executive communications, announcements, and presentations.
• Collaborate with executives to craft communications that support priorities.
• Prepare and coordinate management meetings and corporate events.
• Coordinate conference room scheduling, AV setup, catering, and materials.
• Foster cross-functional collaboration and track milestones across initiatives.
• Handle multiple projects and priorities with discretion.

Skills

Executive support

Calendar management

Travel planning

Written communication

Discretion & confidentiality

Cross-functional collaboration

Education

Bachelor's degree (Business Administration / Communications)

Tools

Microsoft Office

Canva

Adobe Photoshop

Job description

Applegreen in Glen Rock, NJ, is seeking an experienced executive assistant to the US President and senior leadership. This role blends high-level administrative support with corporate communications responsibilities in a fast-paced, confidential environment.

You will manage complex calendars, travel, and communications, draft executive messages, and coordinate leadership meetings and events while partnering across teams to drive priorities.