Executive Assistant & Communication Specialist

Medicalincs; Silver Spring (MD); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Full benefits (Health, Life, Vision, Dental)

Paid time off

401(k)

Professional Development support

Job summary

Medicalincs is seeking a highly organized Executive Assistant & Communications Specialist to support day‑to‑day office operations in Silver Spring, MD. This role involves managing office tasks, supporting executive needs, and internal communications.

Ideal candidates are detail-oriented, tech-savvy, and possess excellent communication skills along with a relevant bachelor’s degree. Benefits include competitive compensation and full health benefits.

Qualifications

• Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role.
• Self-motivated, dependable, and able to exercise sound judgment and decision-making.
• Reliable transportation required; position is 100% in-person.

Responsibilities

• Greet and screen callers and visitors.
• Manage company online faxing system.
• Support internal and external communications efforts.

Skills

Strong working knowledge of Microsoft Office Suite

Excellent verbal and written communication skills

Strong interpersonal skills

Exceptional organizational skills

Digital marketing and social media management

Knowledge of basic office equipment

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office Suite

Mailchimp or similar email marketing platforms

Adobe Creative Suite

Job description

We are seeking a highly organized, proactive, and personable Executive Assistant & Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day‑to‑day office operations, executive needs, internal coordination, and light communications efforts. The ideal candidate is detail‑oriented, tech‑savvy, a strong communicator, and comfortable wearing multiple hats in a fast‑paced, mission‑driven healthcare environment.

Responsibilities

• Greet and screen callers and visitors, directing them to the appropriate person or department
• Answer and manage general incoming calls on company phone lines; monitor voicemails and follow up as needed
• Manage company online faxing system
• Handle administrative and program‑related mailing
• Organize, reserve, and oversee conference room scheduling
• Support office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)
• Receive, distribute, and track company equipment and supplies
• Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders
• Facilitate employee email setup, laptop distribution, and system access
• Work closely with the Office Administrator and leadership team on assigned administrative tasks
• Provide administrative support to the HR function as needed
• Serve as back‑up support for key HR activities, including:
  • Employee onboarding and offboarding
  • Coordination of employee documentation and access
• Support internal and external communications efforts in collaboration with leadership
• Assist with monitoring and posting content on social media platforms, as needed
• Support basic content coordination for announcements, events, and internal communications
• Help ensure consistent, professional messaging across platforms and materials
• Serve as project support for small‑scale internal projects or events, including planning, coordination, and follow‑up

Requirements

• Bachelor’s degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)
• Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role
• Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong interpersonal skills; must be a people‑oriented professional
• Highly responsive with strong problem‑solving abilities
• Knowledge of basic office equipment (copiers, fax machines, printers)
• Exceptional organizational skills with the ability to multitask and prioritize effectively
• Self‑motivated, dependable, and able to exercise sound judgment and decision‑making
• Reliable transportation required; position is 100% in‑person, 5 days per week at our Silver Spring, MD office
• Highly Desirable - Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e‑commerce functionality, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva or similar design tools for internal and social media content

Benefits

• We are a team‑oriented, fast‑paced, results‑driven employer.
• A balance of work, life, & fun -- with a close‑knit team of professionals!
• Delivery of top‑notch health care solutions to our clients
• An innovative and creative environment, with diverse highly talented co‑workers
• Empowerment to perform at your highest potential and opportunity to grow
• Recognition for being part of a talented team & Reward for performance
• Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.