Executive Assistant to the CEO

HEALTHWORKS FOR NORTHERN VIRGINIA; Leesburg (VA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

401K Retirement Plan

Medical

Dental

Vision

Group Life

STD

LTD

Paid Time Off

10 Paid Holidays

Job summary

HealthWorks for Northern Virginia is seeking a detailed-oriented Executive Assistant to support the CEO and Board of Directors. In a fast-paced setting, you will manage complex calendars, travel, and communications, while maintaining discretion and organizing essential documents.

You will also coordinate meetings and events, prepare briefing packets, and ensure timely distribution of materials. Strong MS Office skills, 45 wpm typing, and confidentiality are required; an Associate degree is

Qualifications

• Associate degree required; bachelor’s in business or related field preferred.
• Minimum of 5 years of progressively responsible administrative support for C-suite or senior executives.

Responsibilities

• Manage CEOs and Board calendars, travel itineraries, and daily logistics.
• Develop and maintain administrative systems, filing structures, and tracking tools.
• Screen calls, emails, and visitors with professionalism.
• Draft, proofread, and format executive memos and agendas.
• Reconcile executive expenses and maintain confidentiality.

Skills

Executive support

Calendar management

Communication

Confidentiality

Travel coordination

Education

Associate degree

Bachelor’s degree preferred

Tools

MS Office

Outlook

QuickBooks

Sage

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Administration

Description

HealthWorks for Northern Virginia is a non-profit Federally Qualified Health Center (FQHC) serving the medically underserved and uninsured populations of Northern Virginia. We provide quality medical, dental, and behavioral health care to all ages who might not otherwise be able to afford it. For more information about who we are and what we do, please visit www.hwnova.org.

Work Life Balance!! Competitive Salary and Benefits package includes a 401K Retirement Plan, Medical, Dental, Vision, Group Life, STD, LTD; Paid Time Off and 10 Paid Holidays.

HealthWorks is a mandatory flu vaccine organization.

Pay Range - $25/h - $27/h

Definition

The Executive Assistant provides high-level, detail-oriented administrative support to the Chief Executive Officer (CEO) and Board of Directors. Working in a fast-paced environment, this role serves as a warm, personable, and highly professional first point of contact for the Executive Office. The ideal candidate excels at creating organized workflows and systems, managing complex scheduling, coordinating event logistics, and maintaining seamless administrative operations with precision and discretion.

Roles & Responsibilities

Executive Administration & Systems Management

• Manage demanding, shifting calendars for the CEO and Board of Directors, ensuring flawless scheduling, travel itineraries, and daily logistics.
• Develop, implement, and maintain efficient administrative systems, tracking tools, and digital filing structures to streamline Executive Office workflows.
• Serve as a welcoming, personable first point of contact-screening and routing incoming calls, emails, and visitors with exceptional professionalism.
• Draft, proofread, and format executive correspondence, memos, agendas, and documentation with meticulous attention to detail.
• Reconcile executive expenses, monitor departmental administrative workflows, and maintain strict confidentiality of all organizational and health center records.

Meeting, Event & Project Logistics

• Coordinate end-to-end logistics for executive meetings, Board retreats (catering, venue setup, audiovisual tech, and attendee coordination).
• Track action items, deadlines, and project milestones across the Executive Office, ensuring deliverables stay organized and on schedule.
• Compile, design, and distribute clear, well-organized briefing packets, presentation slides, and meeting binders.

Board of Directors Support

• Organize regular, committee, and annual Board meetings, managing calendar invites, meeting materials, and technology setups.
• Track board member attendance at committee meetings and monthly board meetings, ensuring all meetings have the necessary quorum
• Accurately assemble and distribute comprehensive Board packets in advance of meetings.
• Maintain official Board rosters, governance records, and historical files in an organized, accessible system.
• Collect all staff member board reports in a timely manner and collate them into the monthly Board packet.
• Ensure HRSA requirements for board members are current and up to date (i.e. board composition, etc.).
• Coordinate the meeting for the 3-year strategic planning process.
• Assist the CEO with response to board member inquiries and requests.

Other:

• Conduct special research projects for the CEO as directed.
• Performs other duties as assigned

Position Requirements

Qualifications & Education Requirement

• Associate degree required, bachelor’s degree in business, Public Health, or related field strongly preferred.
• Minimum of 5 years of progressively responsible administrative experience supporting C-suite or senior-level executives in a fast-paced setting

Knowledge, Skills, & Abilities

• Excellent verbal and written communication skills are essential. A thorough knowledge of English grammar, punctuation, and spelling is required.
• Intermediate or advanced level proficiency in the use of standard desktop applications, including the ability to produce documents and presentations of all kinds using word processing, spreadsheet, and presentation software tools. Literate in MSOffice products such as Word, Excel, Outlook, Internet, QuickBooks and Sage preferred.
• Must type at least 45 wpm, accurately.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
• Proven track record of handling sensitive health center and executive information with strict confidentiality and sound judgment
• Prioritizing assignments and dealing with numerous unforeseen interruptions and disruptions in the daily schedule. Works under tight deadlines.

Full-Time/Part-Time Full-Time

Close Date

Open Date 11/4/2026

Location LCHC Leesburg

This position is currently accepting applications.