Executive Assistant & Communication Specialist

Medicalincs LLC; Silver Spring (MD); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Professional development support

Job summary

Medicalincs is seeking a highly organized Executive Assistant & Communications Specialist to join our team in Silver Spring, MD. This is an in-person role supporting day-to-day operations, executive needs, internal coordination, and light communications.

You will manage calls, scheduling, HR onboarding, and basic social media coordination while maintaining confidentiality and professionalism across all channels.

Qualifications

• Bachelor’s degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)
• Proven experience as an Executive Assistant or similar role
• Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong interpersonal skills; people-oriented professional
• Highly responsive with strong problem-solving abilities
• In-person, 5 days/week at Silver Spring, MD office

Responsibilities

• Greet and screen callers and visitors, directing them to the appropriate person or department
• Answer and manage general incoming calls on company lines; monitor voicemails
• Manage company online faxing system
• Handle administrative and program-related mailing
• Organize and oversee conference room scheduling
• Support office operations, including inventory tracking and office purchases
• Receive, distribute, and track equipment and supplies
• Create, read, analyze, file, retrieve, and organize documents, invoices, and orders
• Facilitate employee email setup, laptop distribution, and system access
• Support HR tasks including onboarding/offboarding and documentation
• Collaborate with leadership on administrative tasks
• Support internal and external communications; assist with social media content as needed
• Assist with content coordination for announcements and events
• Ensure professional messaging across platforms and materials
• Provide project support for small internal projects or events

Skills

Excellent communication

Interpersonal skills

Organizational skills

Problem solving

Multitasking

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office Suite

Mailchimp

WordPress

Adobe Creative Suite

Job description

We are seeking a highly organized, proactive, and personable
Executive Assistant & Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day‑to‑day office operations, executive needs, internal coordination, and light communications efforts.

The ideal candidate is detail‑oriented, tech‑savvy, a strong communicator, and comfortable wearing multiple hats in a fast‑paced, mission‑driven healthcare environment.

Responsibilities

• Greet and screen callers and visitors, directing them to the appropriate person or department
• Answer and manage general incoming calls on company phone lines; monitor voicemails and follow up as needed
• Manage company online faxing system
• Handle administrative and program‑related mailing
• Organize, reserve, and oversee conference room scheduling
• Support office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)
• Receive, distribute, and track company equipment and supplies
• Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders
• Facilitate employee email setup, laptop distribution, and system access
• Work closely with the Office Administrator and leadership team on assigned administrative tasks
• Provide administrative support to the HR function as needed
• Serve as back‑up support for key HR activities, including:
  • Employee onboarding and offboarding
  • Coordination of employee documentation and access
  Maintain confidentiality and professionalism when handling sensitive employee information
• Support internal and external communications efforts in collaboration with leadership
• Assist withmonitoring and posting content on social media platforms, as needed
• Support basic content coordination for announcements, events, and internal communications
• Help ensure consistent, professional messaging across platforms and materials
• Serve as project support forsmall‑scale internal projects or events, including planning, coordination, and follow‑up

Requirements

• Bachelor’s degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)
• Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role
• Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellentverbal and written communication skills
• Strong interpersonal skills; must be a people‑oriented professional
• Highly responsive with strong problem‑solving abilities
• Knowledge of basic office equipment (copiers, fax machines, printers)
• Exceptional organizational skills with the ability to multitask and prioritize effectively
• Self‑motivated, dependable, and able to exercise sound judgment and decision‑making
• Reliable transportation required;
  position is 100% in‑person, 5 days per week at our Silver Spring, MD office
• Highly Desirable -Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e‑commerce functionality,Adobe Creative Suite (Photoshop, Illustrator, InDesign),Canva or similar design tools for internal and social media content

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.

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ABOUT MEDICALINCS

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017. We are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!

OUR PHILOSOPHY: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!

Medicalincs brings a unique understanding of healthcare delivery systems across healthcare settings & payer groups; and in-depth experience applying strategic fusion of clinical, business, and technical expertise -- to drive comprehensive and tried‑and-true lasting solutions to advance networks and population health management. Our areas of expertise include:

Managed Care & Care Value | Care Delivery Model Transformation Implementation | Care Management | Quality Improvement & Patient Safety | Program Management & Change Management | Program Evaluation & Data Analytics | Organizational Development & Strategic Planning.

Medicalincs takes a rigorous approach to recruiting talent to our company that balances equal parts role‑specific competencies and cultural fit. Medicalincs offers you:

• We are a team-oriented, fast-paced, results-driven employer.
• A balance of work, life, & fun -- with a close-knit team of professionals!
• Delivery of top-notch health care solutions to our clients
• An innovative and creative environment, with diverse highly talented co-workers
• Empowerment to perform at your highest potential and opportunity to grow
• Recognition for being part of a talented team & Reward for performance
• Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.