Executive Assistant & Communications Lead — Healthcare Ops

Medicalincs LLC; Silver Spring (MD); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Professional development support

Job summary

Medicalincs is seeking a highly organized Executive Assistant & Communications Specialist to join our team in Silver Spring, MD. This is an in-person role supporting day-to-day operations, executive needs, internal coordination, and light communications.

You will manage calls, scheduling, HR onboarding, and basic social media coordination while maintaining confidentiality and professionalism across all channels.

Qualifications

• Bachelor’s degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)
• Proven experience as an Executive Assistant or similar role
• Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong interpersonal skills; people-oriented professional
• Highly responsive with strong problem-solving abilities
• In-person, 5 days/week at Silver Spring, MD office

Responsibilities

• Greet and screen callers and visitors, directing them to the appropriate person or department
• Answer and manage general incoming calls on company lines; monitor voicemails
• Manage company online faxing system
• Handle administrative and program-related mailing
• Organize and oversee conference room scheduling
• Support office operations, including inventory tracking and office purchases
• Receive, distribute, and track equipment and supplies
• Create, read, analyze, file, retrieve, and organize documents, invoices, and orders
• Facilitate employee email setup, laptop distribution, and system access
• Support HR tasks including onboarding/offboarding and documentation
• Collaborate with leadership on administrative tasks
• Support internal and external communications; assist with social media content as needed
• Assist with content coordination for announcements and events
• Ensure professional messaging across platforms and materials
• Provide project support for small internal projects or events

Skills

Excellent communication

Interpersonal skills

Organizational skills

Problem solving

Multitasking

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office Suite

Mailchimp

WordPress

Adobe Creative Suite

Job description

Medicalincs is seeking a highly organized Executive Assistant & Communications Specialist to join our team in Silver Spring, MD. This is an in-person role supporting day-to-day operations, executive needs, internal coordination, and light communications.

You will manage calls, scheduling, HR onboarding, and basic social media coordination while maintaining confidentiality and professionalism across all channels.