Executive Administrative Assistant: Calendar & Travel

Bank of America; Paramus (NJ); On-site; USD 34,000 - 72,000; Full time

Benefits offered by this job

Discretionary incentive

Job summary

Bank of America’s Merrill Wealth Management division seeks an Administrative Support professional to provide confidential executive assistance, calendar management, travel coordination, and expense processing. You will gather and report information for leaders and manage in-person meetings and virtual engagements with a client-focused approach.

The role emphasizes strong organization, clear communication, and the ability to handle multiple priorities in a fast-paced setting.

Qualifications

• Minimum of 3+ years professional, Client focused or relevant internship experience required
• Displays strong organizational skills including the ability to manage multiple responsibilities, prioritize while delivering results and detail oriented
• Applies strong critical thinking and problem-solving skills to meet client needs

Responsibilities

• Manages executive calendars and coordinates travel arrangements
• Answers manager’s phone line, documents messages, and handles calls with good judgement
• Coordinates travel, expenses, meetings, and appointments
• Prepares meeting minutes and documents for leaders
• Prepares correspondence, reports, and forms after interacting with customers to resolve questions or problems

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Facilities Management

Oral Communications

Recording/Organizing Information

Research

Written Communications

Education

High School Diploma / GED / Secondary School or equivalent

Tools

Excel

Power Point

Co Pilot

Job description

Bank of America’s Merrill Wealth Management division seeks an Administrative Support professional to provide confidential executive assistance, calendar management, travel coordination, and expense processing. You will gather and report information for leaders and manage in-person meetings and virtual engagements with a client-focused approach.

The role emphasizes strong organization, clear communication, and the ability to handle multiple priorities in a fast-paced setting.