National Programming & Artist Relations Executive Assistant

iHeartMedia; Glenmont (NY); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid vacation and sick time

401K plan

Employee Assistance Program

Job summary

iHeartMedia in New York, NY is seeking an Administrative Assistant to support scheduling, expense processing, and industry-facing event recaps for the National Programming Group and Artist Relations Executives.

You will manage calendars, arrange travel, draft updates, assemble reports, and help prepare for multi-format summits and campaigns while maintaining confidentiality and professionalism.

Qualifications

• Excellent written and verbal communication with a professional demeanor.
• Experience supporting senior executives in entertainment or media preferred.
• Ability to manage sensitive information and complex schedules.

Responsibilities

• Schedule label/management and internal meetings; maintain calendars.
• Coordinate travel; process expenses for executives.
• Prepare weekly updates, industry recaps, and event materials.
• Maintain industry contact database and support artist campaigns.

Skills

Attention to detail

Time management

Calendar management

Communication skills

Prioritization

Multitasking

MS 365 proficiency

Education

Bachelor's degree preferred

Tools

Microsoft 365

Outlook

Canva

Job description

iHeartMedia in New York, NY is seeking an Administrative Assistant to support scheduling, expense processing, and industry-facing event recaps for the National Programming Group and Artist Relations Executives.

You will manage calendars, arrange travel, draft updates, assemble reports, and help prepare for multi-format summits and campaigns while maintaining confidentiality and professionalism.