Elite Executive Assistant — Calendar, Travel & Projects

Confidential; Beverly Hills (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Confidential, a prestigious investment firm in Beverly Hills, seeks an Executive Assistant who is highly proactive and detail oriented to support senior professionals. The role requires discretion, excellent client service, and the ability to thrive in a fast-paced, high-touch environment.

Responsibilities include managing complex calendars, coordinating meetings, arranging conference rooms and catering, preparing materials, and anticipating scheduling needs to keep executives organized.

Qualifications

• 5+ years of experience in administrative or executive support, preferably in financial services or professional services.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated discretion handling confidential information.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings.
• Arrange conference rooms and catering, distribute meeting materials, and anticipate scheduling needs.
• Oversee domestic and international travel, including air, ground transportation, and hotel reservations.
• Prepare expense reports through Concur and maintain confidential documents/records.
• Screen calls, conduct research, and support special projects and events.
• Provide backup coverage for other administrative professionals; manage competing priorities.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense reporting

Discretion

Executive support

Time management

Communication

Client service

Research

Tools

Concur

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Confidential, a prestigious investment firm in Beverly Hills, seeks an Executive Assistant who is highly proactive and detail oriented to support senior professionals. The role requires discretion, excellent client service, and the ability to thrive in a fast-paced, high-touch environment.

Responsibilities include managing complex calendars, coordinating meetings, arranging conference rooms and catering, preparing materials, and anticipating scheduling needs to keep executives organized.