Executive Assistant—National Programming & Artist Relations

iHeartMedia, Inc.; New York (NY); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401K plan

Paid vacation and sick time

Paid company holidays

Volunteer day

Job summary

iHeartMedia in New York, NY is seeking an experienced Administrative Assistant to support the SVP of Artist Relations and the National Programming Group. Responsibilities include calendar management, travel coordination, and preparing industry recaps and invites for tentpole events.

The role requires exceptional organizational skills, discretion with sensitive information, and strong communication with artists, management teams, and executives.

Qualifications

• Attention to detail with handling sensitive information and high-volume communications.
• Proven ability to multitask and prioritize in a fast-paced environment.
• Strong organizational and project management skills with proactive problem-solving.
• Excellent written and verbal communication when interacting with artists and executives.
• Professionalism and poise in dealings with talent and senior stakeholders.
• Ability to maintain discretion and confidentiality in executive relationships.
• Experience supporting senior-level executives in entertainment or media.
• Strong relationship-building and customer-service mindset across organizational levels.
• Proficiency with Outlook, Teams, Word, Excel, PowerPoint; Canva and calendar tools.
• Ability to adapt quickly to changing priorities and stay calm under pressure.
• Bachelor's degree or equivalent work experience preferred.

Responsibilities

• Schedule label/management and internal meetings; manage calendars and travel arrangements.
• Process expenses for National Programming Group and Artist Relations Executives.
• Assist with Music Summit prep: save-the-dates, invites, label scheduling and presentations.
• Maintain Artist Relations trackers and assemble year-end impact report.
• Manage industry contact database and asset outreach.
• Draft and distribute industry VIP invites and event communications.
• Provide detailed recaps for labels after content launches and campaigns.
• Create artist profile pitches and prep weekly industry updates.
• Support production of promotional materials for artist campaigns.

Skills

Attention to detail

Multitasking

Organizational skills

Written and verbal communication

Professionalism

Discretion

Experience supporting executives

Relationship-building

Team collaboration

Able to work independently

Process improvement

Problem-solving

Adaptability

Calendar management

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Canva

Job description

iHeartMedia in New York, NY is seeking an experienced Administrative Assistant to support the SVP of Artist Relations and the National Programming Group. Responsibilities include calendar management, travel coordination, and preparing industry recaps and invites for tentpole events.

The role requires exceptional organizational skills, discretion with sensitive information, and strong communication with artists, management teams, and executives.