Executive Assistant — C‑Suite & Product Lead (Hybrid)

MaintainX; Denver (CO); Hybrid; USD 65,000 - 95,000; Full time

Job summary

MaintainX in Miami is seeking an experienced Executive Assistant to provide direct support to the Head of MaintainX product and the Chief of Staff. You will manage calendars, coordinate cross-team initiatives, and ensure seamless operations in a fast-paced, global environment.

You will plan complex travel, draft polished communications, prepare presentations, and help maintain confidential information. The role requires strong organization, discretion, and collaboration with executives and

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 5+ years in executive assistant or high-level admin support.
• Advanced proficiency in Google Workspace and collaboration tools.
• Experience supporting C-level leaders in a fast-paced, global business.
• Strong communication and discretion.

Responsibilities

• Oversee complex calendar management for our leader, prioritizing requests and resolving conflicts.
• Plan and supervise domestic and international travel itineraries, visas, lodging and expenses.
• Prepare for meetings with follow-ups and briefing materials to ensure readiness.
• Coordinate across departments for calendars, events and strategic initiatives.
• Draft polished correspondence, memos, spreadsheets and presentations.
• Develop compelling presentations and manage information and documents.
• Process expense reports with accuracy and timeliness.
• Plan executive-level events and on-site visits with attention to detail.
• Represent the CEO and build relationships with internal and external partners.
• Uphold discretion and confidentiality in all activities.

Skills

Google Workspace

Executive support

Calendar management

Travel coordination

C-level collaboration

Education

Bachelor’s Degree

Tools

Gmail

Google Calendar

Docs

Sheets

Slides

Job description

MaintainX in Miami is seeking an experienced Executive Assistant to provide direct support to the Head of MaintainX product and the Chief of Staff. You will manage calendars, coordinate cross-team initiatives, and ensure seamless operations in a fast-paced, global environment.

You will plan complex travel, draft polished communications, prepare presentations, and help maintain confidential information. The role requires strong organization, discretion, and collaboration with executives and