Executive Assistant to Head of Product Operations

MaintainX; Miami, Northern (FL, KY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

MaintainX, now part of Autodesk, seeks an Executive Assistant to support the Head of MaintainX product in a hybrid Miami-office role. You will manage calendars, plan travel, draft communications, and liaise with internal and external stakeholders to ensure efficient operations.

The ideal candidate has 5+ years in executive support, strong organization, and expert Google Workspace skills, with discretion across confidential matters. Occasional travel may be required.

Qualifications

• Bachelor's Degree preferred but not required.
• 5+ years in an Executive Assistant or high-level admin role.
• Advanced proficiency with Google Workspace and collaboration tools.
• Strong written and verbal communication and judgment.

Responsibilities

• Oversee complex calendar management for the leader, prioritizing requests and resolving conflicts.
• Plan, coordinate, and manage domestic and international travel itineraries and expenses.
• Draft polished correspondence and manage information flow across teams.
• Coordinate meetings, events, and cross-functional engagements with internal and external partners.

Skills

Executive support

Calendar management

Travel planning

Communication

Discretion

Google Workspace

Education

Bachelor's degree (preferred)

Tools

Google Workspace

Job description

MaintainX, now part of Autodesk, seeks an Executive Assistant to support the Head of MaintainX product in a hybrid Miami-office role. You will manage calendars, plan travel, draft communications, and liaise with internal and external stakeholders to ensure efficient operations.

The ideal candidate has 5+ years in executive support, strong organization, and expert Google Workspace skills, with discretion across confidential matters. Occasional travel may be required.