Senior Executive Assistant to Head of Product

MaintainX; Austin (TX); Hybrid; USD 70,000 - 110,000; Full time

Job summary

MaintainX, now part of Autodesk, seeks an Executive Assistant to support the Head of MaintainX product within Autodesk and the Chief of Staff. The role is hybrid, based in the United States with potential travel and close interaction with global teams.

You will streamline calendars, organize complex schedules, and manage travel while upholding confidentiality and professionalism. You will work across departments to prepare polished communications, reports, and presentations, ensuring seamless

Qualifications

• 5+ years in an Executive Assistant or high-level administrative support role.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and collaboration tools.
• Track record of supporting C-level executive leaders in a fast-paced global business.
• Strong interpersonal, written, and verbal communication skills.
• High tact and judgment with confidential information.

Responsibilities

• Oversee complex calendar management for our leader, prioritizing requests and scheduling.
• Coordinate domestic and international travel, visas, lodging, and expenses.
• Prepare meetings, drafts, presentations, and follow-ups to ensure flawless execution.
• Coordinate cross-functional activities and executive-level events and engagements.
• Triage inquiries, manage issues, and maintain confidential communications.

Skills

Executive support

Calendar management

Travel planning

Communication skills

Cross-functional coordination

Education

Bachelor's degree

Tools

Google Workspace

Job description

MaintainX, now part of Autodesk, seeks an Executive Assistant to support the Head of MaintainX product within Autodesk and the Chief of Staff. The role is hybrid, based in the United States with potential travel and close interaction with global teams.

You will streamline calendars, organize complex schedules, and manage travel while upholding confidentiality and professionalism. You will work across departments to prepare polished communications, reports, and presentations, ensuring seamless