Senior Executive Assistant — Global Ops & Travel

MaintainX; Raleigh (NC); Híbrido; USD 70.000 - 110.000; Jornada completa

Descripción de la vacante

MaintainX, a leading mobile-first work execution platform, seeks an Executive Assistant to support the Head of MaintainX within Autodesk, the Chief of Staff, and the Director of Partnerships. This hybrid Miami-based role involves close collaboration with executives and cross‑functional teams.

The ideal candidate will be highly organized, capable of proactive calendar management, travel planning, and polished communication, with experience supporting C-level leaders in a fast-paced, global

Formación

• Oversee complex calendar management for executives with proactive prioritization.
• Coordinate domestic and international travel itineraries and related logistics.
• Prepare correspondence, memoranda, spreadsheets, charts, and presentations with high accuracy.

Responsabilidades

• Oversee complex and dynamic calendar management for our leader, ensuring prioritization of competing requests.
• Plan, coordinate, and supervise domestic and international travel itineraries; manage visas, lodging, and expenses.
• Keep executives informed of commitments and follow-ups; anticipate needs for meetings and presentations.
• Collaborate across departments to organize calendars and coordinate engagements and events.
• Assess, research, and triage inquiries and issues, determining action or delegation.
• Draft polished correspondence and presentations, maintaining high editorial standards.
• Develop compelling presentations and manage information/document systems.
• Prepare, process, and track expense reports.
• Plan and execute executive-level meetings and events with attention to detail.
• Serve as a liaison to internal teams and external partners; foster collaboration.
• Suggest improvements to office procedures and workflows for efficiency.
• Uphold discretion and confidentiality in handling sensitive information.
• Support office-based events and champion company culture.

Conocimientos

Calendar management

Executive support

Cross-functional coordination

Travel coordination

Communication

G Suite

Proactive prioritization

Educación

Bachelor’s Degree (preferred)

Herramientas

Google Workspace

Gmail

Calendar

Docs

Sheets

Slides

Descripción del empleo

MaintainX, a leading mobile-first work execution platform, seeks an Executive Assistant to support the Head of MaintainX within Autodesk, the Chief of Staff, and the Director of Partnerships. This hybrid Miami-based role involves close collaboration with executives and cross‑functional teams.

The ideal candidate will be highly organized, capable of proactive calendar management, travel planning, and polished communication, with experience supporting C-level leaders in a fast-paced, global