Senior Executive Assistant - Global Travel & Ops

MaintainX; Miami (FL); Hybrid; USD 80,000 - 105,000; Full time

Benefits offered by this job

Hybrid work arrangement

Travel opportunities

Competitive compensation

Job summary

MaintainX, a leading mobile-first work execution platform, seeks an Executive Assistant to support the Head of MaintainX product within Autodesk. You will manage calendars, coordinate global travel, prepare executive communications, and liaise across departments and partners.

This hybrid role is based in the MaintainX Miami office, with occasional travel. The ideal candidate has 5+ years in high-level administrative support, excellent Google Workspace skills, and a proven ability to anticipate

Qualifications

• Bachelor's degree preferred
• 5+ years of experience in an Executive Assistant or high-level admin role
• Advanced proficiency in Google Workspace and collaboration tools
• Track record of supporting C-level executives in a fast-paced global business
• Strong interpersonal, written, and oral communication skills
• Ability to adapt in a rapidly changing business environment

Responsibilities

• Oversee complex and dynamic calendar management for the leader
• Plan, coordinate, and supervise domestic and international travel itineraries
• Draft polished correspondence, memoranda, spreadsheets, charts, and presentations
• Coordinate cross-functional efforts across departments and external partners
• Prepare and track expense reports with accuracy and timeliness
• Plan and execute executive-level events and meetings
• Serve as a trusted liaison between CEO, internal teams, and external partners

Skills

Executive support

Calendar management

G Suite

Education

Bachelor's degree

Tools

Google Workspace

Job description

MaintainX, a leading mobile-first work execution platform, seeks an Executive Assistant to support the Head of MaintainX product within Autodesk. You will manage calendars, coordinate global travel, prepare executive communications, and liaise across departments and partners.

This hybrid role is based in the MaintainX Miami office, with occasional travel. The ideal candidate has 5+ years in high-level administrative support, excellent Google Workspace skills, and a proven ability to anticipate