Executive Operations Assistant - Hybrid & Global Travel

MaintainX; Austin (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work

Unlimited PTO

Equity

Performance bonuses

Job summary

MaintainX, a mobile-first work execution platform now part of Autodesk Operations Solutions, seeks an Executive Assistant to support the Head of MaintainX product and senior leaders. This role requires superb organization, calendar management, travel coordination, and strong collaboration across teams.

Based in the MaintainX Miami office in a hybrid capacity, you will help streamline operations, prepare materials, and manage confidential information while working closely with C-level executives

Qualifications

• Bachelor's degree preferred.
• 5+ years of executive support experience.
• Advanced proficiency in Google Workspace and collaboration tools.
• Proven track record supporting C-level leaders in a fast-paced global business.
• Strong interpersonal, written, and verbal communication skills.
• Ability to adapt to rapidly changing business demands.

Responsibilities

• Oversee complex and dynamic calendar management for the leader, prioritizing requests and resolving conflicts.
• Plan, coordinate, and supervise domestic and international travel itineraries, including visas and expenses.
• Prepare, process, and track expense reports with accuracy and timeliness.
• Draft polished correspondence, memoranda, spreadsheets, charts and presentations.
• Coordinate cross-functional activities, events, and external meetings with internal teams.
• Serve as a trusted representative of the CEO, maintaining discretion and professionalism.

Skills

Calendar management

Executive support

Communication

Cross-functional coordination

Google Workspace

Adaptability

Education

Bachelor's degree (preferred)

Tools

Google Workspace

Slack

Job description

MaintainX, a mobile-first work execution platform now part of Autodesk Operations Solutions, seeks an Executive Assistant to support the Head of MaintainX product and senior leaders. This role requires superb organization, calendar management, travel coordination, and strong collaboration across teams.

Based in the MaintainX Miami office in a hybrid capacity, you will help streamline operations, prepare materials, and manage confidential information while working closely with C-level executives