Executive Operations Assistant - Hybrid, Global Travel

MaintainX; Miami (FL); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work

Unlimited time off

Equity

Annual bonus

Job summary

MaintainX, the leading mobile-first work execution platform, seeks an experienced Executive Assistant to support the Head of MaintainX product at Autodesk, with duties spanning calendar, travel, and cross-functional coordination. You will interact with executives and partners, ensuring seamless operations, confidentiality, and strategic preparation.

The role is hybrid based in the MaintainX Miami office with potential travel.

Qualifications

• Bachelor's degree preferred (not required).
• 5+ years in an Executive Assistant or high-level administrative role.
• Advanced proficiency with Google Workspace and collaboration tools.
• Proven track record supporting C-level leaders in a fast-paced global business.
• Strong interpersonal, written, and oral communication skills.
• High tact and judgement in confidential situations.

Responsibilities

• Oversee complex calendar management for the leader; prioritize competing requests.
• Plan, coordinate international travel itineraries; manage visas, lodging, and expenses.
• Ensure timely updates on commitments and follow-ups; prep for meetings and conferences.
• Coordinate cross-functional activities and engagements across departments.
• Triage inquiries and issues, determine actions or delegation as needed.
• Draft polished correspondence and prepare documents and presentations.
• Create and distribute information; manage documentation and information flow.
• Prepare and track expense reports with accuracy and timeliness.
• Plan and execute executive-level events and on-site visits with attention to detail.
• Represent the CEO in internal and external interactions; build cross-functional relationships.

Skills

Executive support

C-level support

Communication

Organizational skills

Education

Bachelor's Degree

Tools

Google Workspace

Job description

MaintainX, the leading mobile-first work execution platform, seeks an experienced Executive Assistant to support the Head of MaintainX product at Autodesk, with duties spanning calendar, travel, and cross-functional coordination. You will interact with executives and partners, ensuring seamless operations, confidentiality, and strategic preparation.

The role is hybrid based in the MaintainX Miami office with potential travel.