C-Suite Executive Assistant - Private Equity

Mission Staffing; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Mission Staffing is partnering with a leading Private Equity firm in New York City to place an Executive Assistant who will support senior executives including Managing Directors, Partners and C‑Suite leaders. The role demands meticulous organization, discreet handling of sensitive information, and the ability to manage complex calendars across multiple time zones.

The ideal candidate has 4–10+ years of similar experience in asset management or financial services, excellent communication skills,

Qualifications

• 4–10+ years of Executive Assistant experience, ideally supporting senior executives within asset management, private equity, hedge funds, investment banking, or financial services
• Demonstrated experience supporting C-Suite executives, Managing Directors, Partners, or other senior‑level professionals
• Exceptional organizational skills and attention to detail
• Strong judgment and ability to handle highly confidential information
• Excellent written and verbal communication skills
• Ability to prioritize effectively and remain composed in a fast-paced environment
• Proactive, resourceful, and solutions-oriented approach
• Strong proficiency in Microsoft Office, Outlook, and calendar management
• Professional, polished presence with the ability to interact confidently with senior executives and external stakeholders

Responsibilities

• Provide high-level administrative and executive support to senior executives, including Managing Directors, Partners, and C‑Suite leaders
• Manage complex and constantly changing calendars, scheduling internal and external meetings across multiple time zones
• Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes
• Prepare executives for meetings by organizing materials, agendas, and relevant information
• Coordinate with internal teams, clients, investors, and external contacts
• Assist with meeting preparation, conference calls, presentations, and executive-level events
• Handle sensitive and confidential information with a high degree of discretion
• Manage expenses, invoices, correspondence, and other administrative responsibilities
• Coordinate special projects and ad hoc initiatives as needed
• Act as a trusted gatekeeper and key point of contact for the executive and broader team
• Anticipate executive needs and proactively identify ways to improve efficiency

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office

Cross-functional coordination

Problem solving

Tools

Microsoft Office Suite

Outlook

Calendar management tools

Job description

We are currently partnering with a leading Private Equity firm in New York City on a high-priority Executive Assistant search. This opportunity is ideal for a polished, proactive, and highly organized professional who has experience supportingsenior-level executives within the asset management industry.

The ideal candidate will be comfortable operating in a fast-paced, high-performance environment and will serve as a trusted partner to senior executives, managing complex administrative responsibilities while anticipating needs and ensuring the day-to-day runs seamlessly.

Key Responsibilities

• Provide high-level administrative and executive support to senior executives, including Managing Directors, Partners, and C‑Suite leaders
• Manage complex and constantly changing calendars, scheduling internal and external meetings across multiple time zones
• Coordinate extensive domestic and international travel, including detailed itineraries and last-minute changes
• Prepare executives for meetings by organizing materials, agendas, and relevant information
• Coordinate with internal teams, clients, investors, and external contacts
• Assist with meeting preparation, conference calls, presentations, and executive-level events
• Handle sensitive and confidential information with a high degree of discretion
• Manage expenses, invoices, correspondence, and other administrative responsibilities
• Coordinate special projects and ad hoc initiatives as needed
• Act as a trusted gatekeeper and key point of contact for the executive and broader team
• Anticipate executive needs and proactively identify ways to improve efficiency

Qualifications

• 4–10+ years of Executive Assistant experience, ideally supporting senior executives within asset management, private equity, hedge funds, investment banking, or another financial services environment
• Demonstrated experience supporting C‑Suite executives, Managing Directors, Partners, or other senior‑level professionals
• Exceptional organizational skills and attention to detail
• Strong judgment and ability to handle highly confidential information
• Excellent written and verbal communication skills
• Ability to prioritize effectively and remain composed in a fast‑paced environment
• Proactive, resourceful, and solutions‑oriented approach
• Strong proficiency in Microsoft Office, Outlook, and calendar management
• Professional, polished presence with the ability to interact confidently with senior executives and external stakeholders

The Ideal Candidate

We are looking forimpressive, high-caliber Executive Assistants who take ownership, anticipate needs, and thrive in demanding environments. The strongest candidates will have a track record of supporting senior executives in asset management and will be comfortable working with a high level of urgency, discretion, and accountability.