Executive Assistant & Board Secretary – Hybrid Role

United Trading Group; Little Willow (UT); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Full benefits package

Hybrid work arrangement

Salary $25-30 hourly

Job summary

State Charter School Board in Utah seeks an experienced Executive Assistant to support the Executive Director, serve as board secretary, and manage the office for a team of 12. The role handles confidential information, coordinates schedules, arranges meetings, and ensures smooth operations across departments.

You will maintain files, prepare reports, oversee communications, and help publish a monthly charter school newsletter while strengthening the organization's online presence.

Qualifications

• Exceptional organizational and office skills.
• Experience arranging, coordinating, or scheduling time and details.
• Experience entering, transcribing, recording, storing, or maintaining information.
• Ability to maintain confidentiality.

Responsibilities

• Board Secretary to the SCSB, including preparing and posting meeting documents, arranging locations and catering, transcribing minutes, and ensuring Open Meetings Act compliance.
• Provide assistance to the Executive Director and act as a resource to meet department needs.
• Coordinate Executive's schedule and calendar, appointments, and meetings.
• Receive and greet visitors, answer calls, respond to correspondence, and delegate actions as needed.
• Track deadlines and monitor follow-up for Executives and staff.
• Coordinate liaison between Executive, management, staff, and other agencies; lead program activities as needed.
• Manage the SCSB website and maintain an online presence.

Skills

Exceptional organizational skills

Coordinating/scheduling time and tasks

Entering, transcribing, recording, or

Job description

State Charter School Board in Utah seeks an experienced Executive Assistant to support the Executive Director, serve as board secretary, and manage the office for a team of 12. The role handles confidential information, coordinates schedules, arranges meetings, and ensures smooth operations across departments.

You will maintain files, prepare reports, oversee communications, and help publish a monthly charter school newsletter while strengthening the organization's online presence.