Executive Assistant, State Charter School Board

United Trading Group; Little Willow (UT); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Full benefits package

Hybrid work arrangement

Salary $25-30 hourly

Job summary

State Charter School Board in Utah seeks an experienced Executive Assistant to support the Executive Director, serve as board secretary, and manage the office for a team of 12. The role handles confidential information, coordinates schedules, arranges meetings, and ensures smooth operations across departments.

You will maintain files, prepare reports, oversee communications, and help publish a monthly charter school newsletter while strengthening the organization's online presence.

Qualifications

• Exceptional organizational and office skills.
• Experience arranging, coordinating, or scheduling time and details.
• Experience entering, transcribing, recording, storing, or maintaining information.
• Ability to maintain confidentiality.

Responsibilities

• Board Secretary to the SCSB, including preparing and posting meeting documents, arranging locations and catering, transcribing minutes, and ensuring Open Meetings Act compliance.
• Provide assistance to the Executive Director and act as a resource to meet department needs.
• Coordinate Executive's schedule and calendar, appointments, and meetings.
• Receive and greet visitors, answer calls, respond to correspondence, and delegate actions as needed.
• Track deadlines and monitor follow-up for Executives and staff.
• Coordinate liaison between Executive, management, staff, and other agencies; lead program activities as needed.
• Manage the SCSB website and maintain an online presence.

Skills

Exceptional organizational skills

Coordinating/scheduling time and tasks

Entering, transcribing, recording, or

Job description

Executive Assistant, State Charter School Board

FT / PT Status – Full-Time
Benefits Eligibility – This position is eligible for a full benefits package.
Salary – $25.00 - $30.00 Hourly Wage
Remote Work / In-Office – Hybrid
Application Deadline – 10/20/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

As the largest authorizer in Utah, the State Charter School Board (SCSB) works hard to enhance the charter school movement in Utah and is moving in some exciting directions. Our board and staff bring an unwavering dedication to student achievement and un unyielding commitment to ethical and sound business practices. We are committed to building and maintaining positive relationships with our schools through improved communication, functionality and transparency. We are seeking a dedicated, organized, and self-starting Executive Assistant to join us in our vision that every student has access to an excellent education that meets their unique learning needs.

This is a key position in the SCSB staff that report directly to the Executive Director. As part of a staff of 12, you will serve as the board secretary to the SCSB, the office manager for SCSB staff, and the executive assistant to the SCSB Executive Director.

Principal Duties

This position receives assignments from the Director and relieves the Director of administrative detail. This position will provide a variety of services such as:

• Board Secretary to the SCSB, including: Help prepare and post meeting documents, Arrange board meeting locations and catering, Transcribe minutes, Ensure compliance with Open and Public Meeting Act, Generate board attendance pay and board mileage reimbursement
• Provide assistance to the Executive Director and act as a resource to provide information or determine the most effective way of meeting the needs of the Department, staff, clients or customers
• Coordinate Executive's schedule/calendar, appointments, meetings or other activities
• Receive and greet visitors for the Executive, answer and screen telephone calls; receive, review, screen, and respond to written or electronic correspondence, as appropriate; delegate appropriate action to other staff/organizations
• Track, monitor and follow-up to assure Executive and/or staff deadlines are met
• Coordinate and/or act as liaison between Executive, management team, staff, other agencies, work units, organizations, etc. Coordinate or lead program activities, services, and/or program implementation, etc.
• Manage website: https://www.utahscsb.org
• Maintain a positive presence for the SCSB on social media
• Produce a monthly newsletter for charter schools
• Run an employee of the month program for SCSB schools
• Maintain and organize SCSB files
• Maintain charter school contact information
• Screen access to the director and respond to inquiries and administrative problems brought to the director by staff members and officials from other departments, the legislature, the private sector or the public
• Work with Board of Education Internal Accounting staff to process section payments and keep record of expenditures

Qualifications

The Ideal Candidate

The Ideal Candidate is someone who has:

• Exceptional organizational and office skills
• Experience with arranging, coordinating, or scheduling time and details
• Experience with entering, transcribing, recording, storing, or maintaining information in either written or electronic form
• The ability to maintain confidentiality

Preference

• Strong preference will be given to those with administrative experience in Utah state government, including employees of the Utah State Board of Education
• An Associate's degree or higher is preferred

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.

About the Role

Location – 10008 Creek Run Way
Sandy, Utah, 84070
United States

Background Check Required – You must successfully pass a criminal history check.

Drug Test Required – No

Schedule Code – AE - Employees of the State Board of Edu. This is a career service exempt at will position.

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah , click here.

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information about the State Charter School Board, please click here.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].